Administrative Assistant

**Brain Storm Shelter Restaurants: Administrative Assistant/Office Assistant**

If you live within 15 minutes of 75206, you like a fun work environment, want 15 days of PTO + holidays & health/vision/dental benefits, AND you can run circles around executive calendar management while smiling and making an office run smoothly - this is it

The folks behind your favorite backyard hangouts (Truck Yard, Second Rodeo Brewing, Beard Science Sour House), otherwise known as Brain Storm Shelter, are in search of an **Administrative/Office Assistant.** First thing to know, we love to laugh - so requirement #1 is to enjoy a good joke and have one at the ready. We’re a hard-working crowd who doesn’t take ourselves too seriously, except when it comes to creating ridiculously awesome experiences for our guests and team members.

**Essential Job Functions**:

- Provides administrative support to President and other executives, including setting group meetings, taking meeting notes, and other tasks or projects as assigned
- Serve as “the face” of Brain Storm Shelter to visitors to the office - greeting and helping arrange business meetings as needed
- Process all mail daily, which includes opening, scanning and distributing as needed
- Supervises the ordering & maintenance of office supplies & equipment, as well as arranging and quality checking housekeeping & lawncare of office facilities; looking for a cost management mindset in these duties
- Manages logistics for quarterly Management meetings and other company events
- Responsible for building maintenance, including getting bids for repairs and coordinating repairs with vendors
- Partner with Finance team to ensure efficient processing of bills associated with headquarters and the office building
- Leads new team member welcome activities - desk decor and equipment set up, welcome lunch
- Help us find ways to prank our founder - he’s hard to catch off guard
- Serve as emergency contact for fire alarms, security alarms; may include getting to the office within 15 minutes to resolve related issues/turn off alarms, etc.
- Give tours and sign-up new members as spots become available in our Commissary Kitchen and manage contract sign ups and tracking
- Other duties as assigned - this job is great for a Jack/Jill of all trades

**Qualifications**
- 2+ years managing the calendar of leader or executive in a business setting
- 2+ years using online document storage systems (like Dropbox)
- 2+ years in administrative assistant role
- Must have a 15-minute commute or less to our office in 75206
- Proficiency in Excel, PowerPoint

**Competencies**
- Collaboration skills - critically important in a small business
- Initiative
- Ethical conduct; ability to maintain confidentiality
- Attention to detail
- Organizational skills
- Ability to multi-task and manage time effectively
- Good judgment & decision making
- Must be eligible to work in the United States

**Other things to know about this job**
- Monday-Friday schedule. Hours can be flexible but must cover hours of 9:30-5:00, with an expected lunch break of at least 30 min. Requires working in the office every day, which is near Truck Yard Dallas. Must have a 15 min or less commute to the office for purpose of office maintenance.
- This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Some lifting and moving of office equipment up to 25 pounds.
- Position requires working a full workday and showing up for work every day
- We offer Medical, Dental and Vision benefits immediately
- We offer 15 days of PTO for a full year + company holidays which will be prorated your first year depending on start date. PTO is available after 30 days of employment.
- We’re nice people, and we like working with nice (and smart) (and funny is a bonus) people