Resource Management Officer

**Company Description** THE OECD**

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

**DIRECTORATE FOR COMMUNICATIONS**

Under the guidance of the Secretary-General, the core mission of the Directorate for Communications (COM) is to maximise the reach and impact of the OECD and its work through clear, cutting-edge and evidence-based communications. The Directorate works in accordance with the OECD Communications Strategy and pursuant to the annual communication plans for which it is responsible, steering organisational efforts on strategic priorities and supporting policy directorates in their communications to specialised audiences. COM holds as a core value an agile, collaborative and supportive culture, one that is marked by positive interaction and accountability among professionals.

**The Resource Management Unit (RMU)**

**The Resource Management Unit**mission is to ensure coherence, flexibility, and efficiency in the management of human and financial resources of the Directorate. In close co-ordination with the Director’s office, it will contribute to the preparation of the Directorate’s Programme of Work and Budget (PWB), as well as the preparation corporate financial and HR reports with the relevant committees. It will manage income-related activities such as internal billing and cost recovery as well as purchasing-related activities. On behalf of the Director, the RMU will be responsible for the control functions related to the execution of the budget, as well as the monitoring and reporting of expenditure in accordance with OECD rules and procedures. It will also oversee, advise and facilitate all HR planning, recruitment, contracting, separation, talent management and professional development, and performance management exercises in line with the Organisation’s policies.

he Directorate for Communications is looking for a Resource Management Officer (RMO) to support the Resource Management Unit of the Directorate. The role of the RMO is to provide guidance and advice on human resources and financial management to the Communications Impact, Standards and Capacity Building (CISC) Division in accordance with the OECD financial rules, regulations and guidelines.

Main Responsibilities

Budget and Procurement
- Support the Head of RMU in preparing cost estimates, financial analyses, forecasts, and budget reports.
- Maintain and update Power BI dashboards to ensure data accuracy and relevance for decision-making.
- Monitor internal billing and chargeback processes for publication and communication services. Reconcile billing records with internal financial reports and resolve discrepancies.
- Coordinate procurement activities, including Market Consultations and Calls for Tenders, in compliance with OECD procurement rules and procedures
- Monitor and control official missions for staff, including travel arrangements and processing of expense claims.
- Review and approve purchase orders in line with OECD financial regulations. Verify budget allocations, track expenditure progress, and follow up on delivery confirmations.
- Ensure accurate and complete documentation is maintained for audit and compliance purposes.
- Participate in finance community working groups that provide input to the design and enhancement of new tools and processes.
- Keep up to date OECD’s regulatory framework relevant to financial management reforms.

Human Resources and Administrative
- Manage the recruitment and onboarding of interns for the COM Directorate, ensuring a smooth and efficient process.
- Organize onboarding and offboarding procedures for staff and respond to related queries from staff members in a timely and professional manner.
- Keep up to date OECD’s regulatory framework relevant to HR and corporate management reforms.
- Organize team workshops and provide administrative and logístical support during meetings.
- Manage office space and support timekeeping-related activities within the Directorate.
- Provide basic IT-related support and coordination for tasks within the Directorate, liaising with IT services when necessary.
- Draft and update operational guidelines for various RMU processes contribute to the identification and implementation of best practices.
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