Cdi - Global Legal Assistant (M/F/x)

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At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves. We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose and values.

As Global Legal Assistant, you will provide assistance to all departments in Sephora Global Legal Department. You will report to the Global Business Law Director.

You will work closely with (i) Sephora Legal teams based in France and around the world (ii) external service providers (notaries, bailiffs, translators, etc.) and (iii) the Directors’ Executive Assistants in our regions.

**You will excel and enjoy this position if you are ready to actively handle the following missions**:

- Handle the processes of signing (paper and electronic), sending, digitizing and filing all legal documents
- Perform translation, certification and apostille formalities, etc.
- Integrate contracts into the contract database and monitor deadlines via the alert system
- Assist the Legal team with corporate law formalities, in particular the registration of the opening, closing and transfer of secondary establishments in France
- Manage invoicing processes and assist teams with budget monitoring
- Manage other administrative aspects for the Legal Department (assistance with expense accounts, management of mail and bailiffs' notifications, organization of meetings and room reservations, management of subscriptions and registrations for training courses and professional associations, management of the corresponding budget, management of trainees arrivals and departures, assistance in managing IT service tickets)
- Assist the Legal team in formatting their presentations
- Contribute to the implementation and administration of digitalization tools for the Legal function.

This position is based in Neuilly-sur-Seine (Paris area).
- Law degree (minimum Bachelor's degree)
- A minimum of 5 years' experience in legal assistant activities, within corporate legal departments or law firms
- Excellent oral and written communication skills in French and English
- Perfect command of office tools (Outlook, Powerpoint, Excel, Word, etc.)
- Knowledge of and interest in digital tools (docusign, contracts database, etc.)
- Positive and constructive mindset, pro-activity, autonomy, rigor, reliability and organization skills.
- Excellent interpersonal skills. Enjoys teamwork
- Sense of confidentiality

**While at Sephora, you’ll enjoy**
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The people. **You will be surrounded by some of the most talented leaders and teams - people you can be proud to work with.
- ** The learning**. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
- ** The **culture**. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. At Sephora we are a community of 52,000 passionate team members across 34 markets and 3,000+ stores.

You can **unleash your creativity**, because we’ve got disruptive spirit. You can **learn and evolve,** because we empower you to be your best. You can **be yourself**, because you are what sets us apart.

**_Au sein de l’équipe..._**

En tant qu’Assistant(e) au sein de la Direction Juridique, vous réaliserez des activités d’assistanat pour tous les départements de la Direction Juridique Monde de Sephora. Vous rapporterez à la Directrice Juridique Droit des Affaires.

Vous travaillerez en étroite collaboration avec (i) les juristes de Sephora basés en France et dans le monde entier (ii) les prestataires externes (notaires, huissiers, traducteurs ) et (iii) les assistantes des directeurs de toutes les régions.

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Vous excellerez et vous épanouirez dans ce poste si vous êtes prêt à _**
- Prendre en charge les process de signature (papier et électronique), d’envoi, de digitalisation et de classement de tous documents juridiques
- Procéder aux formalités de traduction, de certification, d’apostilles,
- Intégrer les contrats dans la contrathèque et suivre les échéances via le dispositif d’alertes
- Assister les juristes dans la réalisation de formalités en droit des sociétés, notamment les enregistrements d’ouverture, de fermeture et de transfert d’établissements secondaires en France
- Gérer les process de facturation et assister les équipes dans leur suivi budgétaire
- Gérer les autres aspects administratifs pour la Direction Juridique (assistance aux notes de frais, gestion du courrier et des plis d’huissiers, organisation de réunions et réservations de salles, gestion des abonnements et inscriptions aux formations et associations professionnelle et gestion du budget correspondant, gestion des arrivées et départs des stagiaires -, accompagnement dans la gestion des tickets de services informatique)
- Assister les juristes de l’équipe dans la mise en forme de leurs présentations
- Collabo