Assistant to Head of Operations Ats French
il y a 7 jours
We are looking for an Assistant to Head of Operations ATS. This position is based in Illkirch-Graffenstaden.
You will be responsible for providing assistant tasks for the function management, as well as for the function team if required, also internationally. The goal is to provide support to the team members so that administrative tasks are taken care of to allow the manager and / or team to focus on their key responsibilities and deliverables.
**Grow with us - Your Responsibilities**
- Organize appointments, conferences and travels, plan events, make travel arrangements, create travel expense reports
- Plan, organize and schedule own workload so that the activities are completed accurately and on time. The activities may include but not be limited to preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing meeting minutes, organizing company activities /events, etc.
- Gather, compile, verify, and analyze information for the executive and functional team to use in documents such as memos, letters, reports, speeches, presentations, and news releases
- Facilitate smooth communication between the function management and other executives, managers, employees, authorities, externals etc.
- Handle confidential information and maintain the security of the function’s and executive’s records and files
- Perform other administrative tasks like cost center budget planning and monitoring of costs, database and org chart maintenance, managing personnel changes (entries, leaves) in function
**What will convince us**
- Degree in Business administration or similar
- Minimum 3 years of work experience, and proven effective administration and organisational skills
- Strong sense of discretion, confidentiality, good knowledge of technical and business vocabulary, and a deep understanding of the organization’s operations, procedures, and people
- Excellent communication skills in oral and written French, English, other languages an asset; a team-player with good problem solving skills
- Good MS Office skills; SAP experience is a plus
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