Finance Executive

**About TEAM LEWIS**
The company is an integrated creative marketing agency that has gone from start-up to multi-national in a little over two decades. The company now ranks in the top 40 agencies worldwide and has 24 offices. Its success is due to a combination of factors: talented people delivering award winning campaigns; expanding client relationships into new markets or services; making strategic acquisitions. The agency, its people and client campaigns have won many prestigious awards, including Cannes Lions, Digital Impact, Holmes Report, ICCO, PRCA and European Excellence.

**Purpose of the role**

To provide an effective and efficient Finance support to the local PARIS office delivering a high level of service and advice consistent with company and legal requirements.

**Key responsibilities and tasks**

**Treasury and Cash Management**
- Monitors cash balances and highlights fluctuations to the Financial Controller
- Posts all incoming and outgoing cash onto SAP
- Reconciles local bank account to SAP on a bi-weekly basis
- Ensures sufficient funds are available for payment of suppliers, taxes and monthly payroll
- Prepares and circulate fortnightly cash flow forecasting reports
- Be a first point of contact for all local cash queries

**Accounts Payable**
- Obtains approval for all local purchase/supplier invoices and post these onto SAP
- Reviews the purchase ledger regularly and chase missing AP invoices
- Ensures timely payments are made to suppliers within credit terms each month
- Ensures supplier ledgers are fully reconciled on SAP
- Maintains and update supplier ledgers with bank details regularly
- Reviews staff expenses and process payment
- Reconciles and post credit cards onto SAP each month
- Assists with supplier qualification / procurement exercises
- Be a first point of contact for all accounts payable queries

**Accounts Receivable**
- Reviews, post AR invoice onto SAP and update billing schedules
- Send AR invoices for the office
- Ensures customer ledgers are fully reconciled on SAP
- Chases overdue debts timeously and reports concerning debts to the Finance team and Office Heads
- Runs and circulates fortnightly debt report with commentary
- Be a first point of contact for all regional sales invoice queries

**Finance Administration**
- Assists in the year-end audit process
- Assists in the month end process for the region, to include ticking in and variance reports for the region
- Reconciles balance sheet accounts on a monthly basis
- Prepares monthly VAT returns on a timely basis and liaises with our advisors to ensure payments are made on time
- Corrects inter-company errors within SAP related to regional transactions
- Trains and educates non-finance colleagues to ensure finance processes and correctly fulfilled

**General**
- Supports Finance, Operations and HR on driving forward initiatives and projects in the office
- Responsible for finance processes for the office to be compliant with LEWIS Global Finance: cost authorisations, purchase orders, documents and forms required. Support for the region
- Contributes and supports the continuous improvement of Finance and Operations systems, practices and policies.
- Travel to other offices may be required from time to time.
- Ad hoc duties as required

**_
This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time._**
- TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that TEAM LEWIS is a place where everyone can thrive._