Supply Chain Coordinator

Médecins sans Frontières (MSF) is an international, independent, medical humanitarian, organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.

Médecins sans Frontières seeks for its field position a Supply Chain Coordinator.

**Mission**

**Main Purpose**:
Defining and guaranteeing the implementation of an effective and efficient mission supply chain and defining standards and strategies according to MSF protocols, standards and policies in order to enable the development of the mission and optimize the impact of the medical projects.

Yemen Mission with 3 Hospital projects (2 in the north and 1 in the south), 1 coordination in capital Sanaa, 1 rear base in Djibouti as transit for international procurement goods by plane. 1 supply structure in the south, Aden (mainly for sea shipment and local purchase), 1 supply structure in the north, Sanaa (mainly for plane and charter shipment and local purchase) + 2 small supply structures in the project of the north. 1 fret structure in Djibouti (for transit to Yemen). 1 supply partner (MSF supply center) in France for all international procurement. RH : Supply coordinator will supervise 1 supply team in the capital Sanaa (for the north), 1 supply team in Aden (for the south), 1 supply team in Djibouti (mainly for the transit fret) + 1 deputy supply co (staff national) very experienced to assist Supplyco, Supply partnership with other MSF sections in Yemen.

**Accountabilities**:

- Participating actively in the definition and monitoring of the annual project planning and budgets
- Participating actively in defining the Emergency response strategy in terms of supply (HR Set-up, Procurement strategy, Simplified procedure ), and translating the identified needs into objectives, priorities and resources needed for intervention
- Responsible for defining, implementing and revising the supply strategy of the mission together with the coordination team according to the mission’s context and the operational needs, in line with MSF’s protocols, policies and guidelines
- Responsible for monitoring the efficient implementation of the overall supply procedures (demand planning, procurement, importations and exportations, warehousing, distribution and transversal activities) and the use of tools to support the different supply activities, proposing adjustments when needed
- Responsible for anticipating risks linked to the supply chain, defining action plan to mitigate those risks and implement it through a long-term strategy involving specialists (finance, legal )
- Responsible for the stability of supply activities within regular and emergency intervention of the concerned projects
- Responsible for performing regular assessment of the supply chain (including field visit), ensuring that permanent support to the direct and indirect supply stakeholders is available and defining adjustments when necessary
- Final responsible for validating the use of the supply related third parties (suppliers, transport companies, freight forwarders, etc.) together with the technical referents when needed
- Representing MSF in meetings with Authorities and other NGOs
- Act as a focal point for definition, planning and implementation of intersection projects (mutualization, integrations, merging) and ensuring communication with various stakeholders and Participating in the drafting / revision of the MoU / SLA of the mission
- Responsible for the proper flow of communication within the mission (supply teams, Op, Med and support dpts) and with external stakeholders (suppliers, ESC, authorities )
- Analyzing supply chain activities through reporting and KPI while proactively communicating and collaborating with key stakeholders and proposing corrective and preventive actions, Overall responsible for the quality and accuracy of data linked to the supply chain as well as the availability and optimization of mission Supply chain guidelines and SOPs.

**MSF Section/Context Specific Accountabilities**:
Yemen mission has a coordination in the North with 2 medical projects, and another 1 medical project in the south together with an intersectional rear base in Djibouti (managed by OCP).

North and south Yemen are considered as 2 separate countries in term of importation with separate authorities rules and customs.

The main objective for the SupplyCo, through a clear monitoring of the global supply chain, will be to ensure the smooth daily management of supply chain in respect of the supply procedures ensuring all activities are made in a transparent and traceable way.

**_ Tools _**

Ensure all teams are managing properly unifield the data base supply management tool.

Ensure importation responsible are managing well the portal tool, ensuring a good followup of orders and cargos management.

Communicate wi