Assistant Administratif

**Background**

EIT Health, a Knowledge and Innovation Community (KIC) under the umbrella of the European Institute of Innovation and Technology (EIT), is focused on supporting entrepreneurship, innovation, and education, to promote healthy living, support active ageing and improve healthcare. EIT Health brings together leading organisations along the entire value chain - smaller companies, larger industry, excellent academic and research institutions, and public sector organisations. Together we work toward a healthier Europe by removing barriers to innovation, promoting talent and education, leveraging enabling technologies and exploiting big data. EIT Health has Central Offices in Munich and develops activities across a network of regional Innovation Hubs in Paris, Barcelona, Rotterdam, Stockholm and Vienna. In addition, the InnoStars office in Budapest involves Partners from Hungary, Poland, Portugal and Italy. EIT Health includes more than 150 partners.

The CLC based in France manages the EIT Health French Partners based mainly in two regions -- Au
- vergne-Rhône-Alpes and Île-de-France -- which represent 80% of our French partners, however the CLC brings to the network innovation assets and activity from across the country. To this end, the CLC:

- fosters cooperation between the French-based partners and ecosystem contributors, amongst each other and with their counterparts all over Europe in the EIT Health network;
- identifies new opportunities, supports the development of impactful projects and leverages good practices;
- drives regional and supra-regional outreach and dissemination;
- explores, develops, and implements new service and business models that add value to the partnership and support the organisation’s sustainability.
- is - and should remain - an especially active and proactive CLC: for example, EIT Health France has historically led several strategic initiatives such as the Venture Centre of Excel
- lence -- a strategic cooperation with the European Investment Fund -- or the creation of WorkinHealth and Talent Market Place.

Hence, EIT Health CLC France now seeks to appoint Administrative Assistant.

**About the Role & its Responsibilities**

The Administrative Assistant will take in charge the following responsibilities:
**1. CLC Consolidation Project Management**:

- Context: EIT Health CLC France is coordinating the Cross-KIC CLC Consolidation project for Paris. This programme aims at collocating the individual offices of EIT KICs in selected European cities where more than one KIC currently has individual offices. In Paris, EIT Health, EIT Climate-KIC and EIT Digital are co-locating their CLC. EIT Manufacturing (Central office at Saclay), EIT Food, and EIT Raw Materials have access to the shared premises as well._

In close collaboration with the Public Affairs and Stakeholder Relations Lead France, the Administrative Assistant will act as project coordinator for France:

- Ensure access to the office: security keys, occupation software, meeting rooms for all KICs etc.
- Ensure smooth communication with the building administration
- Coordinate communication with different KICs participating - be the main contact point for any question concerning the project
- Assist with event organization
- Financial and Administrative follow-up: Organise and coordinate the KPI, deliverables, outputs, activity follow-up and reporting

**2. Operations Management**

In close collaboration with the MD, the Administrative Assistant will take the following responsibilities:

- Make sure all supporting documentation for the uncured costs are available before payment
- With MD prepare the budget and insure its follow-up
- Manage clients and suppliers invoices/ credit notes, employee’s expenses note etc.
- Coordinate financial questions with the accounting firm and the Central office
- With MD coordinate HR questions (annual reviews, on
- and off-boardings etc., health insurance & occupational health coordination)

**Required Qualifications & Profile**
- Excellent written and verbal communication skills in French and English. Another European language is a plus.
- Degree in Management and administration, Project Management, Finance or another relevant programme
- Ability to work collaboratively in complex and innovative environments, cross-culturally in an international public-private environment
- Interest in European innovation and Health topics
- Experience in European grant management is a plus

**What we offer**
- 6 monts fixed-term contract
- Annual gross salary: 30 000€
- Flexible working hours and the possibility to work from home as appropriate
- For full-time 1 year equivalent: 25 days of annual leave to which 8-12 days of further “RTT”
- leave is added depending on the year in question
- Straight forward internal communication, non-hierarchical structure, and freedom to operate with autonomy
- A large and vibrant network in the healthcare sector, with exposure to high-level and