Office Manager

**Greenly** is a B corp certified software company founded in 2019 by **Alexis**, **Matthieu** and **Arnaud**.

Our platform streamlines data collection and analysis through integrations, making the calculation of carbon emissions accurate, intuitive, and affordable.

Every day, we work with the goal of enabling companies to commit to a carbon reduction trajectory and to engage their entire ecosystem (employees, clients, suppliers) around their climate strategy.

Greenly supports clients within all industries. Currently working with over 2,500 clients, our assistance goes beyond basic carbon assessments by also including services such as Green IT, lifecycle analysis (LCA), and compliance with SBTi and CSRD initiatives.

**Our Values**:

- Ambition for climate : Minimize GHG emissions, maximize climate impact
- Agility : Work in small increments: fail fast, learn fast, win fast
- Ownership : Achieve outstanding results by showing initiative and accountability
- Feedback paves the way : Succeed as a team by helping others progress

Curious to know more ? Take a look at our blog

**ABOUT THE TEAM**:
As part of the HR Team, you will work alongside 3 curious, talented and ambitious colleagues with one goal in mind: building a highly efficient and employee-focused HR function to support our fast-growing company.

**ABOUT THE ROLE**:
As an** HR & Office Manager**, your role will be pivotal in ensuring the smooth operation of our office and supporting the HR team with administrative and organizational tasks. We’re looking for someone tech-savvy who is passionate about making processes efficient, scalable, and impactful.

**Your goals and KPIs** (because we cannot improve what we cannot measure):

- Ensure availability of office and IT equipment for all employees.
- Successfully onboard new hires with mínimal disruptions.
- Maintain up-to-date HR administrative records with a first-time-right approach.
- Implement process improvements that save X hours/month in operational time.

**Your daily tasks**:

- **Office Management**:

- Manage IT stock, office supplies, and equipment to ensure everything runs smoothly.
- Oversee employee onboarding logistics, from preparing workstations to delivering an excellent first-day experience.
- Handle facility-related tasks and ensure the office environment is optimized for productivity.
- **HR Responsibilities**:

- Maintain and improve HR administrative processes (medical visits, payroll,... ).
- Support recruitment efforts when needed.
- Proactively identify inefficiencies and propose solutions to improve workflows.

**SKILLS AND COMPETENCIES NEEDED TO SUCCEED**:

- Relevant previous experience in HR, Customer Support, Sales,...
- Tech-savvy and confident in implementing tools and systems to improve processes.
- Detail-oriented and thrive on creating structure, repeatable systems, and efficient workflows.
- Adaptable, accountable, and proactive, thriving in dynamic and fast-paced environments.
- Are passionate about continuous learning and a true believer in the power of constructive feedback.
- Fluent in English and French

**COMPENSATION AND BENEFITS**
- Private health insurance (by Alan, 100% covered by Greenly).
- Your monthly transportation fee 50% covered by Greenly (Pass Navigo).
- Lunch vouchers (by EKIP for a more sustainable way of eating)
- Flexible WFH policy and a beautiful office in the heart of Paris.
- A permanent contract in statut cadre including 8-10 RTT per year in addition to your 25 legal paid holidays. ️
- Gymlib at reduced price ‍️ An ambitious, welcoming & friendly team excited about growing together and ready to tackle the biggest challenge of our time
- **THE RECRUITMENT PROCESS**
- Have an introduction call with Karel, our Head of HR.
- Prepare and present a case study exercise
- Get to know a member of your future team