Project Secretary

Overview / Responsibilities:
Wood is currently recruiting for a Project Secretary to join us in Tavaux (France), providing a comprehensive administrative service to our project team working on a major construction project.

We offer 1 year fixed term contract.

The role will include the following:

- Management and filing of subcontracting documentation;
- Receive and verify the documentation submitted by foreign subcontractors to access the site and report issues or mistakes where applicable;
- Archive the above documentation in order to ensure compliance with archive system and auditability of such documentation;
- Loading correspondence into client’s document storage software, if requested;
- May include some assistance and sourcing of material for the job site office (e.g. water)
- Combine material from a number of sources in order to produce reports and distribute as required
- Arrange in-house meetings and organize refreshments as required

Skills / Qualifications:

- Fluent in French and English is a must
- Proven administrative experience
- Problem solving skills
- Good PC skills required
- Fully conversant with Microsoft Teams and Sharepoint, Word, Excel, PowerPoint and Microsoft Outlook.
- Must be flexible, resourceful, adaptable and able to work on own initiative
- Good verbal and written communication skills
- Familiar with living in Tavaux area, is an advantage

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.