Executive Assistant to Head of Mission

**Salary**: 3397 Euros monthly gross + 13th month payment = 44161€ annual gross

**Contract type**: Ongoing

**Hours**:35 hours Monday - Friday

Applications are sought from persons interested in employment at the Australian Embassy in Paris. The successful applicant will be engaged on a local contract of employment

**General requirement**:
**About the Department of Foreign Affairs and Trade**

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

**About the position**

This position provides high-level executive and organisational support to manage the office of the Head of Mission (HOM). Duties also include coordination between HOM and other agencies, organising official events and coordinating programs for visiting officials.

**The key responsibilities of the position include, but are not limited to**:

- Provide executive and organisational support to the Ambassador in both English and French.
- Prepare and manage the Ambassador’s program and schedule of appointments, arrange meetings, lunches and other appointments.
- Liaise with officials from Australian Government ministries, business, other diplomatic missions and sections within the Embassy.
- Assist with programme preparation and other arrangements for visiting Australian officials.
- Liaise with the Ambassador’s domestic staff and assist with organising public diplomacy events in the Embassy and official functions in the Residence, maintain accounting records for these functions.
- Translate documents from French into English and prepare written correspondence as required including meeting minutes and letters.

**Selection Criteria**
- Excellent organisational skills and an ability to manage competing priorities within a busy team.
- Sound written and oral communication skills and fluency in English and French is essential.
- Ability to build networks and liaise across a range of key stakeholders.
- Proven ability to be flexible and show initiative.
- Strong capacity to exercise discretion and judgment.

**SELECTION CRITERIA**

The word limit is strictly **250 words per response**. The panel will not assess responses that exceed the word limit.

**A.** Demonstrate your ability to undertake a high level of executive administration with high degrees of autonomy and professionalism (including management of Head of Mission's diary, advisory duties, and event coordination).

**B**. Strong organisational skills, attention to detail, and the ability to manage competing priorities with mínimal supervision in a demanding environment.

**C.** Proven ability to provide accurate and timely research and reporting with a demonstrated ability to set priorities, show initiative, exercise sound judgement, meet tight deadlines, and achieve results.

**D**. Ability to communicate and work effectively across all organizational levels and build strong relationships with stakeholders

**E**. Strong sense of accountability and discretion, particularly while working with sensitive information; acting with integrity and building trust while when working within small teams

**F.** Demonstrate good understanding and awareness of the French Government structures, contacts and protocol activities.

We are looking for an enthusiatic team player who will be engaged on a locally engaged contract as an Executive Assistant to Head of Mission.