Office Coordinator

Company Description

YouGov is an international research data and analytics group.

We help the world’s most recognised brands, media owners and agencies to plan, activate and track better marketing activities. As pioneers of online market research, we have been building an ever-growing source of consumer data for the past twenty years. Creating the richest and most complete understanding of your customers’ complex lives. We call it living data.

We are driven by a set of shared values. We are fast, fearless and innovative. We work diligently to get it right. We are guided by accuracy, ethics and proven methodologies. We respect and trust each other, and bring these values into everything that we do. Unlike our competitors, we understand how opinions and trends change from day-to-day, week-to-week and year-to-year. That’s why we have built a platform that gets you right to the source for reliable, accurate data that reflects the reality of a complicated world. Imagine if you could know what 17 million+ people in over 55 markets were thinking now? Or last week? And do so again and again? That’s why we’re different.

Rather than commissioned research that’s already out-of-date by the time it reaches someone’s inbox, our data is alive. So, no matter how quickly things change, our clients are always in the know.

YouGov. Living Consumer Intelligence.

**The Culture**

Diversity and inclusion are fundamental to YouGov. We are committed to giving the world a voice by capturing the opinions of all groups, including the ones that are often under-represented in research. We are also committed to making sure that our products and tools are free from any bias, as accuracy is key to what we do. None of the above can be done without having a truly diverse workforce, in an inclusive workplace. We are very keen on attracting and retaining the best talent. And best talent also means a diverse pool of talent, with various backgrounds and perspectives.

Supporting the wellbeing of our staff, including maintaining a good work and life balance, is important to us. We support flexible working arrangements where appropriate for a role, with many locations offering a hybrid office-and-remote working approach.

As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by law. All employment decisions are made on the basis of occupational qualifications, merit, and business need.

**Job Description**:
Based in Paris office, the Facilities and Office coordinator role will report to the Regional Facilities Manager EMEA (based in Cologne), with a dotted line to the Commercial and General Manager (France, based in Paris). Person in this role will be responsible for maintaining the highest standards in the Paris office for local team and visitors.

This role would be a suitable fit for a junior office assistant or office coordinator, who is looking for a next step up and it is interested in career within Facilities Management.

**Office Management**
- Day to day office management of Paris office. Ensuring smooth operations of the office including but not limited to managing vendors and supplies, including landlord, maintenance, H&S, business continuity etc.
- Under the direction of the Regional Facilities Manager EMEA and the Commercial and General Manager ensure maximum utilization of the office space by creating functional and welcoming workplace.
- Organize staff entertainment events (e.g. office lunch) to increase team’s social engagement in line with global initiatives (social events calendar)
- Manage incoming post ensuring correct distribution (legal, governance, finance)

**Facilities Management**
- Provide support of facility renovation/improvement/relocation projects if required.
- Review expenditure against budget, analyse and report upon material budget variances. Identify and take action to redress material budget variances.
- Provide reporting and information for budget planning for facilities-related costs. Responsible for receiving and managing all the incoming invoices using internal finance/invoice management systems.
- Analyse and propose improvements to existing processes including but not limited to booking couriers, security, H&S.
- Ensure full compliance with French legislation for matters related to compliance with office health & safety

**IT Support**
- Under the direction of IT Manager (based in London) maintain asset register for IT equipment, keep track of all changes
- Support handling of IT equipment for new hires and leavers (laptops, small IT peripherals)

**Financial**
- Using company systems (Netsuite) ensure timely delivery of invoices, purchase orders, supplier compliance reconciliation, responsible for maintaining weekly payments for panell