Executive Assistant

City Vitrolles Activity Cleaning and multiservices Function Administrative support Contract type CDD Working hours Full-time Compensation **Offer description**: Your mission As part of a maternity leave replacement, the South-East Regional Division, based in Vitrolles, is recruiting a: **Executive Assistant F/H** Reporting to the Regional Development Director and to the Regional Manager, your main missions will be to: Executive assistant: - Organizing and coordinating agendas, arranging meetings and appointments and preparing the documents required for their smooth running - Identify the appropriate contacts for each case - Draw up minutes and files from notes taken at meetings - Handle "sensitive" information with confidentiality and multiple contacts - Anticipate and organize travel: Hotel and transport reservations, preparation of mission orders, commitments, roadmaps - May coordinate the organization of service-related events: seminars, customer meetings, trade shows, etc. - Greet and provide information to internal and external contacts, and ensure they settle in on site (parking, badges, access, etc.). - Take telephone calls: relay the call to the right person, take messages and distribute them in good time, provide a first level of information. - Handle incoming and outgoing mail - Set up an accessible filing and archiving system, format documents - Classify and archive paper and electronic documents in accordance with current standards - Manage supply orders - Enter, check and approve expense reports Sales assistant: - Receive and forward public tender publications on a daily basis - Participate in the preparation and formatting of the administrative and/or commercial part of public tenders or private consultations - Produce and check marketing support for commercial offers within its scope - Follow up and process calls for tender - Check the conformity of bids, administrative documents and references included in public tenders or private consultations. - Provide logístical and administrative support to local sales teams - Recording and archiving sales offers - Consolidating sales indicators: quotation dashboard, work in progress, conversion rate - Participating in internal and customer reporting. Your assets You have a 2-year higher education qualification (BTS Executive Assistant, Sales Assistant) and at least 5 years' similar experience. Rigorous by nature, with a sense of service and organization, you enjoy working as part of a team. You have proven writing skills and enjoy taking initiative. Your rigor, organization and respect for confidentiality will be important assets in carrying out your mission. **Our business**: Onet, a French family-owned group founded in 1860, is an international player in engineering and services. Its more than 70,000 employees work every day to help create ever healthier, safer and more reliable environments. More about Onet As France's No. 1 player in Cleaning and Services, we work every day to maintain the hygiene and cleanliness of places of work, transport, healthcare, education, leisure... Our cutting-edge tools and methods support our teams on a daily basis, ensuring our position as a benchmark in the cleaning market. With 62,000 employees and 180 locations worldwide, Onet Cleaning and Associated Services is part of the Onet Group.