Administrative Secretary

We are looking for an
Administrative Secretary (H/F)
to support daily operations and ensure smooth coordination across internal and external stakeholders. This role is ideal for someone organised, service-oriented, and comfortable managing a variety of administrative tasks in a fast-paced environment.

Responsibilities

• Manage visitor reception, external contractors, delivery personnel, and handle standard telephone switchboard duties.
• Prepare and format reports, technical documents, and study files in line with internal quality procedures.
• Enter purchase orders and laboratory requests into internal systems (equipment, chemicals, consumables), monitor validation, and ensure proper follow-up and dispatch.
• Handle shipments: prepare administrative/technical documentation, coordinate courier collection, and track deliveries.
• Schedule appointments with regulatory bodies and external partners for inspections, working closely with maintenance and safety teams.
• Manage office supplies, stationery stock, and small office equipment.

Requirements

• BTS or equivalent diploma.
• Several years of experience in an administrative support role is ideal; motivated juniors also considered.
• Strong communication skills and ability to collaborate with multiple internal and external stakeholders.
• Excellent organisational skills, attention to detail, and ability to handle multiple tasks simultaneously.
• Native or near-native level of French (C1/C2) and proficiency in professional English (B2).
• Ability to integrate easily into a team and work with autonomy, rigor, and reliability.

Benefits

• Stable full-time permanent contract.
• Flexible working hours with early finish on Fridays.
• Additional time-off benefits.
• Meal vouchers and corporate health coverage.
• Annual participation bonus scheme.
• Supportive environment with strong team culture and opportunities to grow within the organisation.