Contract Administrator

Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations.

The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact.

Joining the company means contributing to complex international projects within a high-performance industrial environment.

During the project execution on site, the Contract Administrator will be responsible for the performance of the following tasks (list not exhaustive):

• Preparation and issuance of kick-off Minutes of Meeting (MoM) with Construction Contractors

• Manage the administration of the Construction Contracts, supervise the filing of the various Construction Contracts correspondence, prepare answers to any Construction Contractor's correspondence as requested by Contract Manager / Project Manager

• Analyze and check the contractual validity of all justifying documents provided by the Construction Contractors with their Variation Requests / Variation Proposals, for any extra works or claims

• Negotiate Construction Contractors' requests for compensation, prepare claims defense strategies & related documents and settle the claims

• Prepare the amendments / Variations to the Construction Contracts for Contract Manager / Project Manager's approval

• Preparation and weekly update of the Variations Log for all Construction Contractors

• Prepare any Notices of Default for misperformance or non-performance of the works by Construction Contractors for approval by Contract Manager / Project Manager

• Notify the Construction Contractors of the application of the Liquidated Damages (LDs) when instructed by the project management

• Review the pro-forma invoices and allow their formal issuance to COMPANY accounting department when the Construction Contractors have successfully achieved their contractual payment milestones

• Preparation and weekly update of the Invoices Log for all Construction Contractors

• Prepare MoMs for the various meetings under the scope of responsibilities of Contract Administrator and attend other project execution meetings

• Administrative and financial closure of the Construction Contracts when the Provisional Acceptance of the works is achieved

• Store the Contract administration documents in the dedicated area of the project SharePoint

10+ years of experience in contract management and support

Education / Training :

• Preferably engineering degree + extensive experience in contract administration (5+ years)

• Fluent in French and English (verbally and in writing)

Knowledge / experience :

• Solid and confirmed experience in a similar role on a SITE construction within an international context

• Familiar with Construction Contracts (Civil Works, Mechanical, E&I, etc.) and able to interpret them correctly

• Proven and extensive experience in negotiating variations and claims with Construction Contractors

• Familiar with project team work and strong communication skills (verbally and in writing)

• Self-confident, strong interpersonal skills, good sense of priorities, adaptable, organized and rigorous, able to work independently and manage multiple subjects in parallel

Location: The position is based in Grandpuits (77), France, within a major industrial site currently undergoing significant transformation.

Job Title: You will join the team as a Contract Administrator, ensuring the effective contractual management of the project.

Reports to: You will report directly to the Contract Manager and the Project Manager, working in close collaboration with the site construction teams.

Duration: The assignment is planned for an initial period of one year, with the possibility of renewal depending on project progress.

Start Date: The expected start date is ASAP.