Administration and Finance Assistant H/F

il y a 2 jours

Paris, Île-de-France HILDEGARDE Temps plein
À propos de nous

Fondée en 1981, Paris College of Art (PCA) est une université américaine privée à Paris. La mission de PCA est de fournir une éducation d'excellence en art et en design, au sein d'un cursus américain, tout en s'enrichissant de son environnement français et européen. PCA propose une formation pluridisciplinaire pour des étudiants originaires de 50 pays différents, et délivre les diplômes américains de Bachelor of Fine Arts (BFA) et de niveau Master (MA, MFA). Plus d'information sur

Mission

General description

The Administration and Finance Assistant is in charge of accounts receivable and accounts payable at Paris College of Art, and represents the Vice President of Administration and Finance, as needed.

Responsibilities & duties

Accounts receivable

  • Billing
  • Follow up, collection, and allocation of payments
  • Maintain accounts receivable customer records and files
  • Reconciliation of accounts

Accounts payable

  • Process orders and track expenses
  • Receives and verifies invoices following standard operating procedures
  • Processes payments in accordance with PCA policy
  • Reconciliation of accounts
  • Handles vendor inquiries and requests information as needed

Administration

  • Prepare documents and information for the V.P. of Admin. and Finance and external service providers (e.g., accountants, auditors)
  • Assist in month- and end of year-closing
  • Facilities management: Track requests and coordinate weekly with external service provider for campus maintenance, and as needed with other providers

Relationships

Reports to: Vice President of Administration and Finance

Supervise: Interns as needed

Profil

Work experience & skills (including management)

  • Excellent English and French communication skills
  • Strong knowledge of accounts payable; accounts receivable and maintaining general ledgers
  • 1-3 years experience in the field

Personal qualities & behavioural traits

  • Flexibility, positive attitude and sense of customer service with students, faculty, staff and third-party providers
  • Attention to detail and strong organizational and time-management skills
  • Sense of when to maintain strict confidentiality

Education

Associate degree in accounting or finance

Language skills

Fluency in both French and English

Computer skills

Proficiency in Microsoft Office, especially Excel

Working knowledge of CRM databases (e.g., Slate, Jenzabar, Pipedrive) preferred

Type of contract

Open Term (CDI). Hours : 35 hours per week.

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