Manager, Asset Operations – Sub Team Coordinator Rare Disease

Job Title
Manager, Asset Operations – Sub Team Planner

Division / Function
Asset Operations Team, within Global Portfolio Operations (GPO)

Manager's Job Title
Head of Asset Operations

Location:
London (UK) or Paris (FR)

WHAT - Summary & Purpose Of The Position
The Manager, Asset Operations – Sub Team Planner (STP) is to work as the main point of operational support to the Asset Sub Teams.

Fully embedded in the Asset Centric Model, they serve as the strategic planning anchor for the Asset Sub Teams, ensuring that operational execution is fully aligned with the asset strategy. Acting as the right hand to the Sub Team Lead, the STP is responsible for designing, maintaining, and driving the execution of integrated sub team plans, ensuring that all deliverables are anticipated, sequenced, and tracked with precision.

This role requires a proactive and structured planning mindset, capable of translating strategic objectives into actionable roadmaps, identifying critical paths, and managing interdependencies across functions. The STP ensures that sub team contributions are delivered on time, within budget, and with full transparency to the Asset Core Team. They also play a key role in scenario planning, risk mitigation, and resource forecasting, enabling informed decision-making and agile course correction.

In addition to asset-specific responsibilities, the STP may lead or contribute to transversal initiatives within GPO, with a focus on planning excellence, operational efficiency, and process optimization.

WHAT - Main Responsibilities & Technical Competencies
Sub Team Operational Leadership

• Work in partnership with the Sub Team Lead, and Sub Team Functions' representatives to create and maintain sub team's operational roadmap derived from overall asset strategy execution (including LCM and partner activities)
• Create an environment that fosters personal investment and excellence and nurtures commitment to common goals.
• Facilitate the process for evaluation of alternative options (scenarios) to deliver sub team objectives.
• Facilitate win/win solutions for sub team conflicts with big picture in mind.

Sub Team Operational Management

• Lead the development and continuous refinement of the Integrated Sub Team Plan, ensuring it reflects strategic priorities, functional inputs, and interdependencies. The plan should be a living document, updated regularly (at least once a month) to reflect progress, risks, and changes in scope.
• Establish robust planning processes, including milestone mapping, scenario planning, and assumption validation, to support decision-making and ensure alignment with the global asset plan.
• Drive planning discipline across the sub team, ensuring that timelines, deliverables, and resource needs are clearly defined, tracked, and communicated.
• Champion planning tools and methodologies, ensuring consistent use across sub teams and enabling accurate reporting, forecasting, and performance tracking.
• Facilitate planning workshops and alignment sessions, bringing together cross-functional stakeholders to co-create and validate the sub team roadmap.
• Ensure connection and alignment between sub team plan and global integrated asset plan through close collaboration with the Sub Team Lead and the Asset Operations Lead (AOL)
• Create and maintain the Sub Team Assumptions slide as a key input to the sub team plan, scenario planning, risk analysis, budget, and valuation.
• Define the interdependent deliverables and ensures that quality, risk, cost, time are managed within the overall approved plan to drive delivery of sub team roadmap milestones and objectives on time and on budget.
• Drive milestone decision point planning and associated deliverables across functions to achieve the overall sub team's objectives.
• Clearly defines the critical path and generates clear decision criteria for the sub team deliverable roadmap.

• Closely and proactively monitors the execution of sub-team plan, measures results, communicates deviations/discrepancies to Sub Team Lead and AOL, specifically focusing on:

• Deliverables on time / at risk

• Key milestones
• Budget / Resource Contingencies
• Resource constraints if required.

Identified operational challenges and deviations and drive correction of deviation to ensure successful sub team delivery.

• Serve as the central operational point of contact for team members and Sub Team Lead.
• Ensure decisions and actions are taken and tracked in due time.
• Responsible for ensuring that all the functions deliver with precise execution, in time and within budgets.
• Comply with all laws, regulations and policies that govern the conduct of IPSEN activities. Always follow IPSEN policies, procedures, and processes (including GPO ones, such as governance process)
• Actively adhere to a Quality Management System (QMS) that supports GxPs and Regulatory requirements and satisfy all internal quality and external regulatory authority expectations.

Risk Management

• Apply a comprehensive risk management methodology using available tools and template that proactively identifies and track sub team risks and opportunities together with developing and delivering appropriate contingencies and/or corrective actions to support the sub team in development of solutions to conflicts and issues.
• Apply a understanding of risk management methodology to communicate effectively with Asset Team and underpin sub team's strategy and delivery.

Budget and Resource Management

• Partner with the Sub team Lead and the sub team function representatives to ensure that budget and resource management are established.
• Support AOL to lead budget sessions at intervals that align with Finance budget/forecast calendar delivering and to translate decisions to team and project budgets.
• Ensure all supportive materials and data are provided for tax credit requests on due time.
• Support sub team lead to ensure resource, cost and schedule are up to date to enable long term planning.

Knowledge Management

• Perform "lessons learned" workshops to identify sub team's learning to be applied across the asset teams on an as-needed basis (at minimum at stage / gate)
• Develop a mindset around benchmarking versus competitors and use this approach to challenge plans and decisions with the sub team and to pressure test scenarios.

Communication and Reporting

• Effectively communicates asset roadmap expectations to sub team members. Escalates issues to sub team lead, sub team members, AOL, and stakeholders in a timely fashion.
• Prepares and manages governance interactions in partnership with the AOL.
• Define and implement a communication strategy / plan for the sub team that supports the most effective empowerment and progress.
• Define and report metrics to measure sub team performance (in collaboration with sub team lead), while executing the sub team plan

Sub Team Planner, Competency Matrix
Competency
Manager
Stakeholder Management
Engages with functional teams and internal stakeholders to ensure smooth execution of project activities. Supports cross-functional collaboration but has limited influence on senior leadership.

Planning
Strong knowledge of planning tools and planning methodologies. Capacity to develop and maintain project plan, resource allocation plans, and execution roadmaps. Ensures alignment with timelines

Technology & Data Management
Intermediate use of corporate project management tools to build and maintain plan, track progress, milestones, and risks.

Leadership & Mentorship
Support project teams, ensuring coordination and task completion. Supports team collaboration.

Risk & Issue Management
Identifies and mitigates project risks at the operational level. Escalates major issues to senior management and supports corrective action plans.

Budget & Cost Control
Monitors costs within the approved financial framework. Supports cost-tracking reports. work with finance/functional representatives

Communication & Negotiation
Communicates with sub team, and sub team lead. Presents updates internally but has limited exposure to senior leadership discussions.

Cross-Functional Team Leadership
Coordinates sub team members across sub team functions. Ensures clear task ownership and follows up on execution.

Data, Data Management & Analytics
Collects and organizes project-related data using basic tracking tools. Supports reporting

Change Management & Process Improvement
Adapts to changes in project scope. Follows established processes but has limited influence on improvements.

KPI & Performance Tracking
Tracks project milestones, timelines, and quality metrics. Reports on deviations and corrective actions.

Strategic Thinking & Innovation
Implements existing project strategies efficiently

Reporting
Prepares regular project status reports for internal teams and stakeholders. Ensures data accuracy and timely submission.

Regulatory & Compliance Knowledge
Basic understanding of GxP, FDA/EMA/ICH guidelines, and clinical trial regulations.

Drug Development Expertise (by Stage)
Basic knowledge of all drug development phase (preclinical to phase 4),with a focus on execution. Depends on functional leads for scientific and regulatory insights.

HOW - Knowledge & Experience
Knowledge & Experience (essential):

• 1-3 years' experience in the Pharmaceutical / Biotech industry and / with understanding of the drug development process, clinical development, and project management.
• Expertise in planning tools, planning methodologies, and cross-functional planning coordination.
• Experience in leading operations (i.e. project management) in cross-functional teams.
• Agility, proactivity, problem solving & leadership skills and emotional intelligence to lead with influence.
• Ability to work collaboratively in a cross functional environment.
• Excellent communication (written and verbal) and interpersonal skills.
• Financial acumen to understand/manage program budgets.
• Experience in facilitating project team meetings, cross-functional communication, decision making and ensuring alignment with internal/external stakeholders.
• Experience at working both independently and in a team-oriented environment.
• Ability to effectively prioritize, multitask and execute tasks in a fast-paced environment.
• Important sense of urgency and ability to pace the team work to complete milestone achievement in highly competitive environment.
• Strong customer and patient focus

Knowledge & Experience (preferred)

• Demonstrate an appropriate level of technical understanding of the various functions to ensure effective cross-functional communication within the sub team.

Education / Certifications (essential)

• Bachelor's degree in science

Education / Certifications (preferred)

• Certification in Project Management, MBA and /or PhD is a plus

Language(s) (essential)

• English

Language(s) (preferred)

• French is a plus