Records Management Specialist Digital Information Governance

il y a 2 heures

Paris, Île-de-France Blackfluo Temps plein


Records Management Specialist Digital Information Governance
Ensuring compliant, secure, and accessible management of records in digital platforms

Position Overview
We are seeking a Records Management Specialist to lead and support the design, implementation, and maintenance of digital records management systems, with a strong focus on tools such as OpenText, SharePoint, or other enterprise content platforms. The role ensures that records lifecycle practicesfrom creation and classification to retention and disposalare aligned with legal, regulatory, and operational standards.

You will work across teams to ensure digital continuity, metadata integrity, and compliance with records governance frameworks.

Key Responsibilities
Digital Records Governance
Develop and enforce records management policies, procedures, and classification schemes in line with applicable standards (e.g., ISO 15489, MoReq, DoD Maintain consistent metadata practices and records taxonomy across departments and systemsApply retention and disposition schedules within enterprise content management (ECM) platformsSystem Administration & Integration
Manage and configure records management tools (e.g., OpenText Content Suite, Documentum, SharePoint Records Center)Support migrations from legacy records systems to cloud-based or hybrid platformsWork with IT and security teams to ensure role-based access control and data protectionCompliance & Risk Management
Monitor compliance with regulatory and organizational policies for records handling (e.g., GDPR, FOIA, national archives mandates)Conduct audits and assessments to identify gaps or risks in records practicesRespond to legal holds, eDiscovery requests, and information access queries in collaboration with legal teamsTraining & Change Management
Develop training and guidance materials for staff on best practices for records classification, retention, and disposalPromote a culture of good digital hygiene and records accountability across teamsLead or support change management initiatives related to digital transformation of records workflowsRequired Qualifications
Experience & Knowledge
6+ years of experience in records management, digital archives, or content lifecycle governanceHands-on experience with OpenText, SharePoint, or similar ECM/records platformsSolid understanding of legal and regulatory frameworks for records and information governanceFamiliarity with classification systems, metadata standards, and retention schedulesTechnical & Analytical Skills
Ability to translate policy into platform configuration (e.g., automated retention rules, folder structures, audit logs)Proficiency in managing access, security permissions, and compliance workflowsExperience with information audits, quality control, or remediation effortsPreferred Qualifications
Certification in Records Management (e.g., CRM, IGP, CIP)Degree in Library Science, Information Management, Archival Studies, or a related fieldFamiliarity with digital preservation strategies and standards (e.g., OAIS, PREMIS)Experience working in government, international organizations, or compliance-driven industriesExposure to tools for eDiscovery, legal holds, or data loss prevention (DLP)

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