Classified Registrar 26007

Company Description

HE Space is a successful international space company, specialised in providing managed services and human resources to the international space sector for over 40 years.

We hire space experts all over Europe across the whole spectrum of space-related activities, from engineering to science, software development, operations, marketing, finance and administration. Our employees contribute towards a wide range of groundbreaking space programmes including Galileo and Copernicus, ExoMars, Iris2, ESA BASS, ESA GSPT, LISA Pathfinder, Euclid, the Ariane and Vega launchers as well as the International Space Station.

HE Space has joined forces with CS Group and Sopra Steria to lead the engineering and digital space market in Europe and to provide highly skilled consulting.

We are passionate about people and invest in you to support the development of the European space industry.

Job Description

• Overview of classified information under its custody and of the dissemination.
• registration of the classified information according to the established Need-to-Know.
• Ensure accountability in the corresponding NAV sub-registry for each single classified information/equipment.
• Verification of each classified information against the integrity checks mentioned below in whatever form it has been disseminated/transmitted (paper, electronic, Hardware).

o To be performed upon RECEPTION and before TRANSMISSION of:

• INTERNAL documents/items: created internally
• EXTERNAL documents/items: received from outside
• Receive classified deliveries and process them according to the ESA Security Directives

Perform the integrity checks, ensure that the documents/hardware received are compliant to the ESA Security Directives [AD-2] requirements, verifying as a minimum:

• For physical deliveries, check that the package and its seal are intact upon receipt.
• that all the received items are listed in the corresponding Delivery Note
• the classification marking in the document in all the pages
• that the document has a correct reference in all the pages
• that the document has the proper NTK marking as applicable depending on the project
• that all pages are marked and no blank pages are inserted in the document, including an end of document sentence at the end of the document.
• Once all integrity checks have been performed, the documents/equipment shall be registered in the corresponding Classified Sub-Registry and applying the correct need-to-know, as a minimum the following meta-data shall be recorded for each document:

o Reference of the document,

o Version and issue number,

o Title,

o Location,

o Date of receipt,

o Sender,

o Originator,

o Classification,

• After the delivery is fully accepted, the Classified Registrar shall countersign the Delivery Note and return it to the sender,
• If a delivery is not fully compliant to the ESA Security Directives [AD-2] and to the NAV marking rules [RD01], the Registrar shall communicate the sender all the incorrect items and request a redelivery, the Registrar shall follow-up the delivery until all documents are delivered and accepted.

The Registrar shall maintain up to date the internal tool for tracking incoming deliveries

• When team members request an outgoing delivery, the Classified Registrar shall prepare a Delivery Note and the data package for the delivery,
• The Registrar shall collect all the required signatures in the Delivery Note. Once all signatures are collected the Registrar shall perform the delivery,
• The Registrar shall remind the recipients to send back the countersigned Delivery Note as proof of reception of the Classified documentation,
• The Registrar shall maintain up to date the internal tool for tracking outgoing deliveries,
• The Classified Registrar shall copy to the Class I area or extract from the Class I area files as requested by users following the rules provided after Contract award,
• The Classified Registrar shall encrypt/decrypt Restricted information,
• The Classified Registrar shall copy to user's folder in ECRD decrypted files received encrypted via email,
• In ESTEC, inside the classified area is a tool for sharing desktop over the classified networks hosted in the Navigation Class I area. When users need to share files with this tool, the Registrar shall extract from the Classified Sub Registry the required files. If the files are modified after the meeting, the Registrar shall update the corresponding Classified Sub Registry,
• In CST the Registrar shall manage the External hard disks to include documents for review and to generate new documents in the Classified Sub Registry (procedures are documented in EPO Class I SECOPS).
• After take-up duty, the Classified Registrar shall follow a training offered by the ESA Security Office and only after passing the exam will he/she be allowed to perform the above-mentioned tasks,
• The Classified Registrar shall ensure that classified incoming deliveries are being transferred to the entities in a timely manner (SINA transfers).
• Disseminate the culture of information security to users of the classified area and educate them on the correct production of classified information according to the rules and through a continuous cordial exchange of advice and instructions both verbal and written

Qualifications

• Bachelor or equivalent experience in Security Management, Information Management, or related fields.
• Knowledge of classified information handling and security directives (ESA Security Directives, NAV marking rules).
• Previous experience in classified document/equipment handling.
• Familiarity with Need-to-Know (NTK) principles and classified registries.
• Experience with encryption/decryption processes and secure file transfers.
• Proficiency in document management systems and internal tracking tools.
• Ability to perform integrity checks on physical and electronic deliveries.
• Knowledge of secure communication protocols (e.g., SINA transfers).
• Competence in handling hardware media (external hard disks, secure networks).
• Must hold or be eligible for ESA security clearance (or equivalent national clearance).
• Ability to work in Class I areas and comply with ESA security standards.
• Classification markings on all pages.
• Document references and NTK markings.
• Completeness (no blank pages, end-of-document sentence).
• Ensure compliance with ESA Security Directives and NAV marking rules.
• Strong interpersonal skills to educate users on security culture.
• Ability to coordinate deliveries, collect signatures, and maintain accurate records.
• Continuous advisory role for classified information production.
• Mandatory ESA Security Office training and successful exam completion before performing duties.
• High level of integrity, confidentiality, and responsibility.
• Ability to work under pressure and manage multiple classified deliveries simultaneously.

Additional Information

This job is located in Toulouse, France.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Viktoria Panicharova, by clicking on the button "Apply for this job" quoting job DE-HP An exciting and dynamic international working environment awaits you

Last apply date: 30/1/2026

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.

Employeur inclusif et engagé, notre société œuvre chaque jour pour lutter contre toute forme de discrimination et favoriser un environnement de travail respectueux. C'est pourquoi, attachés à la mixité et à la diversité, nous encourageons toutes les candidatures et tous les profils.