Business Procurement Supervisor

Responsibilities

• Vehicle Management
  : Responsible for the full-process management of the company's official vehicles, including daily scheduling, usage registration, arrangement of regular maintenance, inquiry and handling of traffic violations, and annual inspection procedures. Ensure the safety of vehicle assets and efficient travel support.
• Fixed Assets Management
  : Lead the establishment of fixed assets ledger, daily registration, regular inventory checking, recording of asset changes, and disposal of scrapped assets. Cooperate with the Finance Department to ensure that the asset accounts match the actual assets and improve the efficiency of asset utilization.
• Office Environment Management
  : Coordinate the maintenance of the office area, cleaning arrangements, daily inspection of office facilities (such as air conditioners, printers) and coordination of fault repairs. Create a clean, safe and efficient office environment to meet employees' office needs.
• Administrative Expense Control
  : Responsible for the budget execution, reimbursement review, invoice sorting and expense analysis of the General Affairs Department's daily expenses. Coordinate with the Finance Department to ensure compliance of expense expenditures. For administrative procurement needs (such as office supplies, cleaning supplies), assist the Procurement Department in submitting demand applications and following up on procurement progress to support cost optimization.
• Business Trip & Reception Management
  : Coordinate the full-process planning of employees' business trips, including booking and coordination of air tickets, hotels, transportation, etc., and organize business trip reimbursement documents. Responsible for the reception of internal and external visitors, formulate and implement reception procedures to present a good corporate image.
• Cross-departmental Collaboration & Support
  : Closely cooperate with the administrative needs of Sales, Marketing, After-sales and other departments, such as coordinating venue arrangement for marketing activities and providing travel support for the sales team. Link with the Procurement Department to convey administrative procurement demands, feedback material usage status, and assist in improving supply chain efficiency.
• Administrative Process & File Management
  : Participate in improving the company's administrative management systems and processes to ensure standardized and efficient administrative work. Responsible for the sorting, filing and storage of administrative documents, contracts, vouchers and other materials to ensure accurate and easily accessible file information in line with compliance requirements.
• Ad-hoc Tasks
  : Actively complete other administrative tasks assigned by superiors and respond proactively to emergency administrative needs.

Requirements

• Education & Experience
  : Bachelor's degree or above, with at least 2 years of working experience in administration or general affairs. Working experience in the automotive industry or FMCG industry is preferred.
• Language Proficiency
  : Excellent English listening, speaking, reading and writing skills, with English usage accounting for 90% of daily work. Proficiency in Chinese is an additional advantage.
• Core Competencies
  : Strong service awareness and high execution ability to efficiently implement various tasks; good communication and coordination skills as well as problem-solving ability to smoothly connect with internal and external departments; basic data analysis ability to assist in expense control and asset optimization.
• Skills & Qualifications
  : Proficient in Office software (Word, Excel, PowerPoint, etc.); valid driver's license and independent driving ability.