Office Manager

About Nabla

We are a team of entrepreneurs, clinicians and engineers committed to bringing back joy to the practice of medicine.

Together with a community of clinician innovators, we've harnessed the best of machine learning science to develop Nabla: the leading AI assistant that's restoring the human connection at the heart of healthcare. By streamlining clinical documentation, Nabla is helping clinicians focus on matters most - patient care. Today, over 85,000 clinicians across 130+ healthcare organizations trust Nabla to support how they deliver care every day.

We're at the start of an ambitious journey: Ambient listening, dictation, coding, and command capabilities are all converging into a proactive assistant that intuitively streamlines clinical and financial workflows.

Backed by a recent $70M Series C, we're hiring to build the next generation of clinical AI and improve the lives of clinicians and patients everywhere.

This is a great time to join us

The Role

As Nabla continues to grow across Europe and the US, we are looking for a dynamic and people-centered Office Manager to elevate our workplace experience and strengthen our internal culture across both hubs.

Working closely with our Finance, Operations and People teams, you will be responsible for crafting an exceptional office environment, coordinating team moments, and ensuring a unified Nabla culture between Paris and the US.

This is a unique opportunity to join a fast-growing health tech scale-up, own high-impact cultural and operational initiatives, and shape an outstanding employee experience while contributing to the future of AI in healthcare

Responsibilities

Create an outstanding workplace experience

• Own the Paris office experience end-to-end: layout, design, decoration and overall atmosphere

• Ensure smooth office operations at all times by managing supplies, equipment, deliveries, and vendor coordination

• Bring the team together through meaningful moments: afterworks, team lunches, celebrations, seasonal events, and offsites

Be the guardian of the Nabla Team culture

• Welcome and onboard new joiners to ensure they feel supported and at home from day one

• Coordinate travel organization and logistics for team members

• Work closely with the US team to foster alignment and collaboration across locations

Lead Nabla's events and key team rituals

• Manage Nabla goodies end-to-end: welcome kits, offsite gifts, team swag, and event-specific items

• Coordinate Nabla's external events such as AI Drinks, panels, and community meetups

• Drive virtual rituals and cross-hub moments that strengthen bonds between Paris and US teams

Qualifications

• 5+ years of experience in Office Management, Workplace, People Operations, or event coordination, ideally in a fast-paced environment

• Fluent in French and English, with the ability to engage confidently across teams and locations

• Strong interpersonal communication skills and a service-oriented, people-first approach: a genuine passion for taking care of teams

• Highly organized and detail-driven

• Proactive and autonomous, with a strong sense of ownership and the ability to run projects end-to-end

• An international mindset, with a solid understanding of both French and US cultures

• An eye for aesthetics and atmosphere, and a special interest in creating an exceptional workplace atmosphere is a plus

Benefits

Just like we're dedicated to supporting doctors' well-being, ensuring yours is a top priority. We firmly believe that by prioritizing your well-being, we support you to excel in your work.

Here are the benefits you get when joining Nabla:

• Stock ownership

• 100% healthcare coverage

• Meal vouchers

• Public transportation costs covered at 50%

• Exercise class during the workday: Yoga, running, pilates, HIIT

• Unlimited budget for book purchases, so you can continue to learn about ML /Healthcare

• Culture of trust & accountability

Life at Nabla

When you become a part of our company, you join a team of excellence-driven, curious, and genuinely kind individuals. Together, we're committed to making clinicians' lives easier and improving healthcare experiences for everyone. We believe in a world where clinicians can focus on what they were trained to do - caring for their patients, and where no patient feels their visit was rushed.

We come to work excited to leverage AI to do more for clinicians. We're obsessed with our users' satisfaction and we actively seek out opportunities to engage one-on-one with clinicians to understand how Nabla can better help. We consistently look for ways to improve and do not shy away from doing the work to excel. Whether it's a feature our users asked for, or a new article for our blog, we prioritize collaboration to deliver exceptional outcomes.

We love having fun as much as we love work. Our #nablabla channel is as active as our #feature-show-off channel, we exercise during the work day at least 3 times a week (yoga, running, pilates, or HIIT, your choice), enjoy regular off-sites to gather the team, and travel to see each other in places like NY, Paris, San Francisco, and many other vibrant cities. Oh, and we're constantly snacking on chocolate or nuts

If this sounds like an environment you'll thrive in, we look forward to reading your application

Our Values at Nabla

Joining Nabla means being part of a team that shares a commitment to excellence, humility, growth, and inclusion.

Every day is a new chance to excel

We aim for nothing less than the best and are willing to put in the effort and dedication required to exceed standards. We learn from yesterday's failures and do better every day.

Stay humble

There's no place for ego in our team. Our collective success is more important than individual achievements. We see humility as wisdom — keeping focus on the bigger picture.

Feedback is a gift

We embrace feedback and foster a culture of trust and respect that helps everyone grow. We communicate openly about both achievements and challenges, and we actively involve each other in finding solutions.

Committed to diversity

We recognize the ongoing challenge of diversity in tech. Our responsibility starts with fostering an inclusive environment where everyone feels empowered to be their authentic selves and do their best work.

Diversity & Inclusion

Diversity and inclusivity are fundamental values at Nabla. We embrace individuals from various backgrounds, including race, gender, educational history, sexual orientation, and beyond.

As an equal opportunity employer, we actively seek out and welcome applicants from diverse backgrounds, believing that a wide range of perspectives enriches our team and enhances our ability to innovate and thrive.

Avoid recruitment scams: Stay safe and informed

There is an active employment scam which is now using Nabla to collect personal information or financial scams. If you're contacted by a Nabla recruiter, please ensure whomever is contacting you truly represents Nabla and is utilizing a email address. We will never ask for the exchange of any money or credit card details during the recruitment process. Nabla utilizes a hiring platform for all applications; please be aware of any suspicious email activity from people who could be pretending to be recruiters or senior professionals at Nabla. You can find more information following this link.
Nabla does not accept unsolicited CVs from recruiters or employment agencies in response to the Nabla Careers page or a Nabla social media post. Any unsolicited CVs, including those submitted directly to hiring managers, are deemed to be the property of Nabla.

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