HR & Admin Assistant

Department: Admin AssistantStart date: ASAP Location: Douai, FranceJob title: Admin Assistant InternshipAESC is the world's leading battery technology company and lithium-ion battery manufacturer with battery plants in Japan, United Kingdom, European Union, United States and China. This is an exciting opportunity to be part of France's highest profile manufacturing plants as AESC is building a new battery manufacturing plant in Douai, Hauts-de-France to support its business growth in Europe. We are looking for an HR & Admin Assistant Intern with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant responsibility in managing visa procedures for Vendors and our own employees on Short-Term or Long-Term Assignments (STAs) , ensuring a smooth and compliant journey for international projects.Key Responsibilities:Provide support for invitation letters, including signing and record tracking for short-term assignees and business travelers.Manage housing and car rental arrangements for short-term assignees, maintaining close communication and coordination with project teams and the employees to ensure proper planning and allocation.Communicate with current housing and car rental vendors, handle vendor management and invoice processing, and identify new housing suppliers when necessary.Support visa application processes when required, working closely with both China and FR teams to ensure smooth coordination and timely information sharing.Qualifications:You are currently working towards a master's degree in Management, Human Resources Management, Project Management, or a similar discipline. Fluency in English, French and Chinese.You are detail-oriented and demonstrate a strong passion for learning new things. Ability to work independently and with high self-motivation.Exceptional organizational and planning skills, with a keen eye for detail. You have the right to work in the country you are applying for and are available to work full-time for 6 months.