Senior People Operations Specialist

Quandela is a fast-growing deeptech company pioneering photonic quantum computing. Our teams bring together a rich diversity of expertise — researchers, software engineers, hardware engineers, sales, marketing and support functions — all working collaboratively to shape the future of quantum technologies.

With 15+ nationalities represented across our offices in France, Germany, Canada, South Korea, we foster a highly multicultural and innovative environment.
As the company enters a major acceleration and international scale-up phase, strengthening and structuring our People processes is essential to support our growth, ensure operational excellence, and deliver an exceptional employee experience worldwide.

This position is central to supporting that evolution.

Reporting directly to the CHRO, the People Operations & Programs Specialist plays a key role in delivering a seamless employee experience across all Quandela regions: France, Germany, Canada, the US, South Korea, and any future subsidiaries.

This role combines hands-on People Operations, coordination of People programs, and support for employee development and performance initiatives.
You will help build scalable, data-driven HR practices adapted to a fast-growing, international deeptech environment.

Key Responsibilities

1. People Operations & HR Administration

• Execute and continuously improve core HR processes: onboarding/offboarding, contract preparation, documentation, mobility support, and compliance.
• Maintain accurate employee data in the HRIS (Lucca) and internal systems across all countries.
• Provide operational support to employees across multiple time zones.
• Prepare payroll inputs for all countries (except France), ensuring accuracy and timely transmission to Finance or external payroll providers.
• Ensure compliance with employment laws and internal policies across all regions.

2. HRIS, Data Management & Process Optimization

• Administer and optimize the HRIS: workflows, reports, access control.
• Build and maintain HR dashboards: headcount, performance metrics, training KPIs.
• Lead or support automation projects to scale HR operations internationally.
• Document and improve standard operating procedures across regions.
• Ensure data reliability for audits, internal reporting, and leadership reviews.

3. Performance Management & People Programs

• Coordinate global performance cycles (goal-setting, mid-year and annual reviews).
• Ensure reliable data preparation, database integration, and structured follow-up for compensation review and promotion cycles
• Support engagement initiatives: surveys, analysis, reporting, and action plan coordination.
• Provide operational support to the CHRO for cross-company People programs (recognition, well-being, feedback initiatives, mentoring, etc.).
• Provide training and guidance to managers and employees on People tools and processes.

4. Learning & Development

• Support the deployment of the global training plan: scheduling, logistics, communication, tracking.
• Coordinate with external training providers and manage training requests for the international subsidiaries.
• Track attendance, budgets, and compliance requirements for mandatory trainings.
• Support employees and managers in developing individual learning plans.
• Monitor and report training effectiveness and activity.

Must-Have

• Bilingual French & English (spoken and written, professional level).
• 7+ years of experience in People Operations and People Programs or Talent Development.
• Strong experience with HRIS systems and automation tools, ideally Lucca.
• Excellent organizational skills and strong attention to detail.
• Comfortable handling and reporting people data with rigor and structure.
• Experience coordinating performance cycles and/or training programs.
• Experience improving processes and supporting change/automation projects.
• Ability to operate in a fast-paced, international, multicultural, multi-site environment.
• Strong communication, service orientation, and stakeholder management skills.

Nice-to-Have

• Experience in a R&D environment, in HR & people functions at an early or growth-stage start up.
• Knowledge of international HR specifics (Germany, Canada, US, South Korea a plus).
• Familiarity with competency frameworks or development methodologies.
• Comfort with project management tools (Notion, Airtable, Asana, etc.).

What You Bring

• A hands-on, proactive approach to operations and program execution.
• A continuous improvement mindset and interest in building scalable HR processes.
• A strong sense of ownership, integrity, and reliability.
• A passion for employee experience, people development, and organizational effectiveness.