Document Controller

The Document Controller will be responsible for reviewing, managing signatures, and monitoring Intellectual Property (IP) contracts.

The Document Controller Service specialized in Intellectual Property Contracts will contribute to:

• • Rigorously and promptly ensuring the verification of IP contracts: checking amounts, formatting, signatories, alignment with templates, verification of essential clauses, billing addresses, etc.
  • Rigorously managing the administrative follow-up of the IP contract portfolio (for assigned files): consistently maintaining the quality of information for IP contracts recorded in the IP Contract database.
  • Carrying out the electronic signing process for IP contracts and tracking their signature status, in coordination with the Contract database. Ensuring proper communication with IP negotiators, requesters, and partners.
  • The work will be conducted in French and English.

Project Roles and Responsibilities

The provider will liaise with various types of suppliers, including SMEs, small businesses, universities, public or private establishments, and institutes from various countries, both in France and internationally. The provider will interact directly with the legal and commercial representatives of public and private organizations.

The provider will be responsible for:

• Managing the administrative follow-up of the IP contract portfolio (for assigned files): maintaining the quality of the information recorded in the IP Contract database.
• Managing the electronic signing process for IP contracts and tracking their signature progress in coordination with the Contract database. Ensuring effective communication with IP negotiators, requesters, and partners.
• Storing and archiving electronically signed IP contracts in line with defined procedures. Maintaining consistency with other Document Controllers.
• Monitoring licensed technologies and ensuring the follow-up and collection of royalties in collaboration with operational teams and management control.
• Processing Purchase Requests and Orders at the request of the Patent Department heads.
• Tracking (expiration dates, Due Diligences, invoicing) contracts with Intellectual Property Counsel.