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il y a 4 semaines
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Temporary Administrator/ Office Assistant
Il y a 3 mois
LiuGong, a leading global construction machinery manufacturer, is seeking an organized and proactive Office Administrator to manage and support the operations of our representative office in Lyon, France. The Office Administrator will be responsible for a wide range of administrative and office management tasks to ensure smooth daily operations and support for our team and the French dealer network.
Oversee and manage office expenses, ensuring cost-effective solutions.
Ordering of Office Provisions:
Manage inventory and order office supplies and provisions as needed.
Ensure that the office is always stocked with necessary supplies and equipment.
Establish relationships with vendors and negotiate contracts for office supplies and services.
Sales Administration:
Oversee the realization of sales contracts, ensuring all necessary documentation is completed and filed.
Coordinate with the dealer, providing the retails and dealer inventory data monthly.
Contract Management:
Manage contracts related to office operations, including leases, insurance, service agreements, and vendor contracts.
Ensure that all contracts are up-to-date and compliant with company policies.
Monitor contract expiration dates and initiate renewals or renegotiations as necessary.
Planning and Payment for Office Utilities:
Coordinate and manage the planning and payment of office utilities such as electricity, water, internet, and other services.
Ensure timely payment of utility bills to avoid disruptions in office operations.
Provide support for organizing dealer events, training sessions, and other activities.
Office Maintenance:
Ensure that the office environment is clean, safe, and well-maintained.
Manage office layout and ensure optimal space utilization.
Coordinate with IT support for the maintenance and troubleshooting of office equipment and systems.
Ensure that all office equipment is in working order and arrange for repairs or replacements as needed.
Ensure that the office complies with all health and safety regulations.
Provide training and information to staff on health and safety procedures.
Plan and coordinate office events, meetings, and conferences.
Maintain employee records and support HR administrative tasks
