Event Project Manager

il y a 3 jours


Paris, France JLE France Temps plein

Event Project Manager - VIP Hospitality Programme Paris Olympics 2024


JLE recruits a dynamic EVENT MANAGER with a previous experience in an event agency to contribute to the running of a premium hospitality programme for a Major Sponsor for the Paris Olympics 2024. JLE France is a staffing agency specialised in international major sports events providing premium operation staff around the world since 2015.


The ideal candidate will have at least 4 years working experience in an event agency, great project management skills, and an interest in logistics and guest transfers as the main focus of this role will be on transportation and transfer coordination. He/She will coordinate with various stakeholders, including hotels, event venues, and transportation providers to ensure seamless transportation services for guests and staff.


Responsibilities:


Transportation Planning and Coordination:

  • Develop and implement comprehensive transportation plans for guests, VIPs, and staff attending the Paris Olympics.
  • Manage and schedule a fleet of vehicles (approximately 10 vehicles at this point), including buses, shuttles, and VIP cars.
  • Develop event time manuals including Transport Operations Manual, route maps.
  • Develop incident & accident logs for drivers and transport teams.
  • Maintain accurate records of transportation schedules and vehicle usage.
  • Prepare and submit detailed reports on transportation operations and outcomes.


Team and Supplier Management:

  • Supervise a team of drivers and a transportation assistant.
  • Ensure all team members are familiar with routes, schedules, and safety procedures.
  • Collaborate with suppliers.
  • Provide guidance and support as needed.
  • Deliver training for drivers.
  • Operate daily reconciliation of the extra hours of vehicles working.


Operations Management:

  • Oversee daily transportation operations to ensure punctuality, efficiency, and safety.
  • Coordinate airport operations.
  • Address any logistical issues or emergencies promptly and effectively.
  • Develop and implement contingency plans for unexpected situations such as traffic disruptions or vehicle breakdowns.
  • Support with public transportation route design and route books for cases where road events / Opening Ceremony will affect traffic flows to key venues.
  • Manage city parking and Olympic venues parking.


Compliance and Safety:

  • Ensure all transportation activities comply with local regulations and health and safety standards.
  • Conduct regular vehicle inspections and maintenance to guarantee safety and reliability.


Customer Service:

  • Maintain high standards of customer service, ensuring all guests receive courteous and professional transportation services.
  • Handle guest inquiries and complaints related to transportation promptly and effectively.


Profile:

  • Mandatory: Minimum 4 years working experience in an event agency
  • Transportation management knowledge, with a proven track record of managing guest transportation operations.
  • Knowledge of Parisian geography and traffic patterns.
  • Excellent organisational and problem-solving abilities.
  • Ability to handle pressure and short deadlines.
  • Ability to handle and resolve conflicts effectively.
  • Proficiency in Office Suite (PPT, Excel, Word) and in transportation management tools.
  • Fluency in English and French.
  • Great communication skills & excellent relationship-building skills.
  • Strong customer service orientation.
  • Ability to work flexible hours, including weekends and evenings, during the Olympics period.


Dates:

  • ASAP until 31st July or 15th August
  • 5 days per week until 11th July, then 6 days per week until 29th July, then 5 days per week


Location: Paris (no accommodation will be supplied), on-site (Central Paris).


Type of contract: Freelance (on invoice).


Contact: catherine@jlefrance.fr


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