Projects Officer

• Noumea-based position
• Attractive expatriate package
• Join the principal development organisation in the region

Description

ThePacific Community(SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

TheFisheries, Aquaculture and Marine Ecosystems (FAME)division is composed of three programmes: the Coastal Fisheries and Aquaculture Programme (CFAP); the Oceanic Fisheries Programme (OFP); and the Marine Ecosystems Programme (MEP). The Director’s Office provides implementation support and strategic direction across the three programmes and cross-cutting projects. Working with all 22 PICTs, SPC FAME has strong partnerships with regional, sub-regional and national entities working in the marine sector. SPC FAME staff are based in New Caledonia, Fiji, Federated States of Micronesia, Solomon Islands, and Tonga, with most of the staff being based in New Caledonia.

TheProjects Officerwill provide implementation and technical support for the Pacific Fisheries Leadership Programme (PFLP) ensuring budget preparation, financial monitoring, audit compliance, procurement and grants and efficient administration. The role will also provide support through the Division’s Implementation Support (IS) team on occasion to support coverage of related services.

The key responsibilities of the role include the following:

Procurement and grants activities

• Support all requests for proposals, requests for quotations and expressions of interest in line with SPC and donor requirements.
• Provide accurate information to managers and staff on the different requirements of procurement and grants.
• Facilitate all evaluation processes and ensure they are compliant with SPC requirements.
• Facilitate the preparation and monitoring of the project’s annual procurement plan.
• Manage vendor relationships and ensure communication flows are clear and timely.
• Monitor all procurement and grants actions using key databases and workflows to ensure efficiency, completeness, availability of up-to-date information, and to allow effective follow- up action.
• Support grant requests and associated requirements for the Procurement Committee vetting process and consequently the facilitation of signing process with partner.

Budget preparation, monitoring, and financial activities

• Support the PFLP Team (internal staff and external consultants) in monitoring the overall project budget and forecasts.
• Assist the PFLP Team in the preparation of timely multi-purpose project financial (numerical and narrative) reports for SPC and donors.

Project results reporting, audit, and compliance

• Facilitate all preparations for any project audit and support any external review or evaluation on financial and grant matters. Liaise with auditors to provide required documentation in a timely manner.
• Update systematically the electronic filing system covering all financial, procurement, and grant documents.
• Ensure expenditures and reporting are compliant with applicable SPC policies and donor requirements and with grant contractual agreements.
• Ensure all aspects of a project’s financial information, including accounting transactions, are accurately captured in the SPC financial system, with any discrepancies corrected in a timely manner.
• Work closely with other divisional finance and procurement officers to provide training and capacity building to division staff on finance policies and processes.

Support to managers of teams and on provision of back-up for other Projects Officer roles and undertaking special projects

• Facilitate all administration relating to staff travel, meetings, trainings, and field exercises.
• Stand-in for- and/or liaise with other implementation support staff when required.
• Undertake special projects or work streams as, and when, required.

Continuous improvement and business efficiency

• Actively contribute to SPC corporate business improvement/change initiatives and reviews (processes etc.). This may include representation on working groups, testing teams, etc...
• Ensure that implementation support aligns with SPC policies and procedures.

For a more detailed account of the key responsibilities, pleaserefer to the online job description.

Key selection cr