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Personal Assistant

il y a 1 mois


Paris, Île-de-France Two Guns Tattoo Temps plein

Personal Assistant - Construction and Business ManagementConstruction Project & Business AssistantJob Description:Short Summary:Assist the boss to handle all his projects. Translate, schedule & coordinate tasks, sourcing materials & suppliers, manage contractors and projects. Pick up materials and report all progress.Detailed SummaryConstruction Project Coordination:Assist in coordinating construction projects, including scheduling activities, managing contractors, and ensuring deadlines, and budgets are met and progress is communicated effectively.Conduct regular site visits to monitor construction activities, assess work quality, and ensure compliance with project specifications.Liaise with suppliers, vendors, and subcontractors to procure materials, equipment, and services needed for construction projects.Support the owner in managing project resources, including personnel, equipment, and materials.Assist in monitoring project quality standards and compliance requirements.Identify and address issues or obstacles that may impact project timelines or objectives.Contractor Communication:Serve as a liaison between contractors, subcontractors, and the owner with precise translation. Facilitate communication, provide updates on project status, and address inquiries or concerns promptly to maintain alignment and transparency. Manage follow-up process.Maintain open and transparent communication with the business owner, providing regular updates on project progress.Sourcing Goods and Service Providers:Manage the sales process for goods from the previous business, including inventory management, pricing, and customer communication.Research and identify potential suppliers, vendors, and service providers for goods and services required for projects and operations.Conduct research on construction materials, and compare prices and vendors. Negotiate contracts, terms, and pricing to secure favorable agreements.Coordinate the delivery of materials and supplies to construction sites, ensuring timely arrival to avoid delays and disruptions and ensure proper storage.Task Management and Tracking:Monitor task completion, update task lists to reflect current project status and progress, and escalate issues or concerns to the appropriate parties.Manage tasks and priorities effectively, ensuring deadlines are met and objectives are achieved in a timely manner.Use project management tools and systems to track progress, allocate resources, and communicate updates.Driving and Transportation:Drive a manual pickup to transport materials, equipment, and personnel to and from construction sites as required.Ensure safe and efficient operation of the vehicle and comply with traffic laws and regulations.Administrative Support:Assist with various administrative tasks, including preparing reports, and documents. Ensure all project-related documents are accurately organized and up-to-date.Personal Assistance:Provide personal support to the owner as needed, which may include managing household tasks, coordinating family appointments, and handling personal errands.Indonesian Legal Processes:Assist in communication between legal agencies related to the business such as updating STNK.RequirementsIndonesian CitizenFluent in English - reading, writing, speakingHave a valid driving license and can drive a manual carProblem-solving skills and ability to work independentlyExperience in the above rolesBasic computer skills to create spreadsheets, invoices & contracts.
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