Supply Clerk

**Duties**:
**Basic Function of Position**

The incumbent is responsible for the ordering, reception and issuing of maintenance and repair expendable supplies for approximately 2,400 Unscheduled work requests received annually and for projects and for the ordering, reception and issuing of tools and equipment. The contents of the Expendable Supply store consist of 452 different items (total quantity of items is in the order of 25,000) which have a value of $175,000, the expendable supplies and materials received / issued per year have a value of $240,000 and the tools and equipment have a value of $85,000.

**Major Duties and Responsibilities**

Incumbent is responsible for the daily operation of the Supply Store which includes receiving, storing and issuing all expendable and non-expendable supplies. She/he ensures that supplies are available for the general maintenance of three Government Owned office properties, a leased office suite, 65 Government Owned residences and 200 leased residences and for approximately 60 "make-readies" per year. (note: this means to prepare a residence for a new arriving U.S. employee) She/he rotates stock, such as batteries and paints, to maximize shelf-life. Daily operations include reception and issuing materials and supplies. If any item is received in damaged condition the position documents the damage and takes appropriate action to have the item replaced by the vendor.

When new Purchase Order's are issued, she/he ensures that a new file folder is established and added in numerical order in the filing system. She/he maintains in these files copies of all documents necessary to track expendables, record and follow-up on transactions and correspondence. When supplies are delivered she/he assures the accuracy of the receiving reports and verifies that quantities are correct. She/he recommends suppliers with whom Blanket Purchase Agreements (BPA's) could be placed. When BPA's are established, she/he recommends amounts to be obligated for each and maintains a older for each supplier. She/he records each purchase and delivery and closely monitors the availability of funds to ensure that the pre-established limits are not exceeded. She/he ensures that all items delivered from BPA's are accounted for and that receiving reports are properly prepared.

Establishes, and maintains minimum and maximum stock levels for expendable supplies. Prepares purchase order requests to maintain adequate stock levels. She/he maintains the supply inventory, conducts random checks to ensues accountability and informs the FSN Direct Supervisor and the Facility Manager of any shortages and recommends item quantities based on usage data.

Prepares all documentation for disposal actions. Uses knowledge and judgement to independently **recommend the disposal of any FAC item which is not practical to repair, including industrial tools and equipment **(saws, drills, etc.) and any other equipment no longer useful to the support of the FAG operation.

She/he is an authorized holder/ user of a U.S. Government purchase-card which is used for making emergency purchases at suppliers premises.

**Performs other duties as directed.
**Qualifications and Evaluations**:

- Requirements:
**EXPERIENCE**: At least three years' experience working in logistics, stock/inventory management, data entry, book-keeping, in wholesale or retail (buying and/or receiving) is required.

**JOB KNOWLEDGE**: A good working knowledge of MS Excel, MS Word and Outlook is required. Familiarity with the use of database software is required. Excellent knowledge of inventory procedures, record keeping, database entry and the operation of a receiving area is required.
- Key Requirements:

- Must have valid, current driver's license "B".
- Must have had driver's license for a minimum of 5 years.
- Education Requirements:
Mandatory: Completion of Secondary School or Local Mandatory Schooling and received high school diploma
- Evaluations:
**LANGUAGE:
FRENCH - Good Working Knowledge in speaking, reading, and writing. This skill will be tested.

ENGLISH - Basic Knowledge in speaking, reading, and writing. This skill will be tested.

SKILLS AND ABILITIES

**Must have valid, current driver's license "B".
**Must have had driver's license for a minimum of 5 years.
Must be able to lift up to 50-lbs (25-kgs) with reasonable accommodation, use moving equipment (trans-palette), have excellent organizational skills with the ability to prioritize competing demands. Excellent interpersonal and communication skills are required.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

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