Team Assistant

Il y a 2 mois

Paris, France Pernod Ricard Temps plein

The team assistant will contribute to the proper functioning of several strategic teams. He/she will be the link with other HQ departments and external services providers/suppliers/firms.

MISSIONS & ACTIVITIES

Day-to-Day Activities Support:

- Manage the agendas (if requested) by planning appointments and meetings in advance to meet the managers’ needs and ongoing smooth activity.
- Participate in the weekly planning meetings of the teams
- Create and manage cross-functional coordination between the departments on joint activities and shared initiatives
- Ensure physical welcome and accompaniment of visitors
- Prepare, organise and coordinate travels and moves within respect of the company’s travel policy.
- Take the lead in preparation stage of relocation of new team members or moves of existing ones, along with admin and onboarding support in the initial stage (as coordinated with the respective Director).
- Booking and coordination of teams’ events and receptions of other Group employees in the defined weekly and/or monthly planning and within the Pernod Ricard Travel & Expenses procedure as requested.
- New programs coordination and feedback consolidation

Administration:

- Sort & dispatch postal mail by ensuring its complete processing.
- Manage the archives and documentation copy and scan as needed (paper & electronic).

Events and Moments of Convivialité:

- Maintain annual calendar for single teams, cross-departmental events and individual employees MOCs
- Coordinate with the Directors the format and where applicable - activities budget for conviviality moments organization (i.e. new hire, send reminder to the teams when there is an event in The Island, Birthday, employee event, etc.)
- Contribute to and participate in existing cross-functional initiatives as defined within the assistants’ community, along with new events / projects designated in line with new/emerging needs across the population she collaborates with.
- Pro-active collaboration and alignment with the PA on joint initiatives.

Contribute to the follow-up of the activity and budget management
- Coordinate with & remind internal and external collaborators when required on outstanding invoices/POs processing
- Contribute to the follow up of the accounting activity respecting the deadlines
- Create new providers in the system
- Create PO and invoices in the system
- Consolidate recharges data and coordinate b/w Finance, Global Teams and Affiliates
- Support on simple budget follow-up within the scope of work
- Deal with supplier reminders when necessary (missing invoices)
- Be the first contact with accounting when first question raised

Ad Hoc activities
- As may be requested from time to time, organise events within the scope of the approved programs (scheduling, logistics, information exchange, etc.)
- Participate to specific projects as a member of the project team and take responsibility for the assigned tasks delivery within the project work
- Depending on the function, administrative management of tools / processes linked to the function / support to a specific team

PROFILE/EXPERIENCE
- Bac+2 minimum
- 7 - 10 years’ experience at a similar position
- English and French fluent
- Excellent knowledge and practice of Microsoft Office tools (Word, Excel, Powerpoint, Outlook, Teams)
- Palatability for PPT presentation design and visual supports appreciated,
- Knowledge of Concur is a plus

Location: Paris

Wait, there’s more

We offer you an outstanding and collaborative workplace that embodies our sharing & conviviality culture, the possibility to work from home (2 days a week), a very complete mutual insurance, an attractive compensation including profit-sharing, the possibility to train daily, employee events
- Pernod Ricard values diversity and solidarity within its organization and in its relations with stakeholders. Our recruitment methods focus on skills, and we welcome all types of talents._

Job Posting End Date:
Target Hire Date:
2023-09-04

Target End Date:

  • Team Assistant

    il y a 1 mois

    Paris, France Pernod Ricard Temps plein

    Want to join a fast-moving company, work among convivial teams, and take part in the global growth strategy of one of the most prestigious and comprehensive portfolios in the wine & spirits industry? We are looking for a Team Assistant! You will be based at The Island, our office in central Paris. To ensure the smooth functioning and cohesion of the CoE...

  • Team Assistant

    il y a 1 mois

    Paris 9e, France Approach People Recruitment Temps plein

    **Team Assistant - CDI - Paris 9ème - Salaire 28Ke - 34 Ke - 1 jour de télé-travail** Notre client est un cabinet de conseil économique. Nous recherchons actuellement une personne pour rejoindre en tant **qu'assistant d'équipe** dans notre équipe à Paris. Il s'agit d'une **excellente opportunité** pour quelqu'un en début de carrière qui est...

  • Team Assistant

    il y a 1 jour

    Paris, France Pernod Ricard Temps plein

    The team assistant will contribute to the proper functioning of the following teams: Pernod Ricard University and La Voisine (5 people), HR Transformation (20 people), Global Talent Management (6 people). He (she) will be the link with other HQ departments and external services providers/suppliers/firm. Day-to-Day Activities Support: - Manage the agendas...

  • Team Assistant H/F

    il y a 7 jours

    PARIS, France Engel & Völkers France Temps plein

    Vous assisterez notre Office and Assistants Manager pour réaliser l'assistance commerciale en binôme avec un de nos Responsables de Secteur d'Engel & Völkers France.Missions du posteMission 1 :Coordonner l'activité des conseillers sur le plan opérationnel et administratif, recadrer le suivi des dossiers en conformité avec le protocole...

  • Team Assistant

    il y a 1 mois

    Paris, France Frontier Economics Limited Temps plein

    Frontier is an Economic Consultancy with a difference. From day one our goal was simple - to create a company that approached economics with imagination. Founded in 1999, we are entirely employee owned so everyone contributes to the culture and success. Our specialist business management teams help to shape the every-day running of the firm and implement the...

  • Medical Team Assistant

    Il y a 2 mois

    Paris, France Kyowa Kirin International Temps plein

    Overview: **WE PUSH THE BOUNDARIES OF MEDICINE.** **LEAPING FORWARD TO MAKE PEOPLE SMILE** At Kyowa Kirin International (KKI), our purpose is to make people smile. This means more than drug discovery and development; it is about embedding care into everything we do to make a difference every day for those that need it most. We’re an inclusive...

  • Team Assistant H/F

    il y a 1 semaine

    PARIS, 75000, Ile-de-France Engel & Völkers France Temps plein

    Vous assisterez notre Office and Assistants Manager pour réaliser l'assistance commerciale en binôme avec un de nos Responsables de Secteur d'Engel & Völkers France.Missions du posteMission 1 :Coordonner l'activité des conseillers sur le plan opérationnel et administratif, recadrer le suivi des dossiers en conformité avec le protocole...

  • Team Assistant

    il y a 1 mois

    Paris, France Adevinta Group Temps plein

    Global Teams France Paris, France Media Production / People & Comms / Administrative Full-time **Job Description**: Additional Information Company Description **Becoming team assistant at Adevinta means**: Joining a dynamic team of executive assistants, Enriching contacts with the Executive committee and leadership teams as well as hundreds of colleagues...

  • Assistant Global Team

    il y a 1 semaine

    Paris, France Danone Temps plein

    About the job You'll be providing efficient and excellent support and act with integrity and speed as the Assistant to our Global Research & Innovation & Quality Food Safety Directors & Global Talent HR Team. The role requires someone who can work independently in a dynamic environment where priorities change frequently. You must be able to communicate in a...

  • Team Assistant to Partner/paris

    il y a 1 jour

    Paris, France Tiger Recruitment Temps plein

    A fantastic role has arisen in the heart of Paris for a team assistant with at least two years experince to support the Senior Partner and team of a boutique Hedge Fund. This is a role which requires a bilingual (French/English) speaker and you will be responsible for managing a complex and ever evolving diary across global timezones. You will also need to...

  • Team Assistant

    Il y a 2 mois

    Paris, France Pernod Ricard Temps plein

    Job aim: - Support the Global Consumer Insights Director for team coordination and facilitation and budget.- Active member of the Consumer Insights Editorial committee for Internal & External communication- Management of The Insight Factory (with the help of COE Insight Factory Champions) Roles and responsibilities: - Support the Global Consumer Insights...

  • Cdi - Team Assistant (H/F)

    il y a 7 jours

    Paris, France Danone Temps plein

    Breve Introdução e Sobre o Trabalho: **CONTEXT** Finance program Team is looking for a team assistant to support the team. The posistion is based in our Global Headquarter, in Paris, Boulevard Haussmann. **YOUR MISSIONS** Your main responsibilities will be as follows: - Manage contract and PO process - Prepare controlling reviews - Manage new arrival...

  • Cdi - Team Assistant (H/F)

    il y a 7 jours

    Paris, France Danone Temps plein

    Short Intro and About the Job: **CONTEXT** Finance program Team is looking for a team assistant to support the team. The posistion is based in our Global Headquarter, in Paris, Boulevard Haussmann. **YOUR MISSIONS** Your main responsibilities will be as follows: - Manage contract and PO process - Prepare controlling reviews - Manage new arrival and...

  • Team Assistant

    il y a 1 semaine

    Paris, France Dentsu Aegis Network Temps plein

    Job Title: Team Assistant **Job Description**: ENTREPRISE Dentsu international est l’un des principaux groupes de communication mondiaux. Dirigé par Hiroshi Igarashi, Global CEO, il compte plus de 66 000 collaborateurs dans 143 pays. dentsu est spécialiste de l’ensemble des métiers de la communication : conseil média et stratégies de...

  • Assistant en Ressources Humaines(H/F)

    il y a 4 semaines

    Paris, France Team Emploi Temps plein

    Le Groupe TEAM EMPLOI recherche pour l'un de ses clients un assistant RH (H/F). Vos missions : - Gestion de la formation du personnel - Échanger avec les différents organismes formateurs - Gestion des plannings des formations - Gestion des réservations d'hôtels et / ou des salles Une bonne maîtrise d'Excel (reporting, tableau croisé dynamique,...

  • Assistante Administrative Mi-temps

    il y a 1 mois

    Paris, France Team Emploi Temps plein

    Team Emploi recherche pour l'un de ses clients, un(e) assistant.e administrative en mi-temps (H/F) Vos missions principales seront les suivantes : Gestion et suivi des dossiers Gestion comptabilité Appel entrant et sortant Liste non exhaustive Profil : personne motivée Gestion Pack Office Mi-temps : 08h30 - 12h30 du lundi au vendredi soit 20h par semaine...

  • Assistant Commercial Bilingue

    il y a 1 mois

    Paris, France Team Emploi Temps plein

    Le groupe Team Emploi recrute pour l'un de ses clients un Assistant Commercial Bilingue (H/F) : Vos missions : - Traiter les demandes clients en pièces de rechange (établir les offres, saisir les commandes) - Organiser le transport des pièces détachées - Enregistrer les garanties et les coûts s'y affairant, faire remonter les non-conformités aux...

  • Assistante Administrative

    il y a 1 mois

    Paris, France Team Emploi Temps plein

    Nous recherchons pour le compte de l'un de nos clients spécialisés dans le contrôle des énergies ASSISTANTE ADMINISTRATIVE H/F. Vos principales missions seront : - Préremplir les rapports pour les contrôles en fin d'audit énergétique - D'effectuer de calcul de valeur. - De collecter des données sur différents supports. - Injecter les lignes...

  • Assistant Commercial

    il y a 1 jour

    Paris, France Team Emploi Temps plein

    Notre agence recherche pour l'un de ses clients, un Assistant Commercial H/F. Vos missions : - Accueil physique et téléphonique. - Gestion des inscriptions des élèves, ainsi que la partie administrative concernant l'élève. - Gestion des plannings des moniteurs - Supervision les séances de code de la route - Transmission des informations nécessaires...

  • Assistante de Produit(H/F)

    il y a 1 mois

    Paris, France Team Emploi Temps plein

    Notre agence recherche pour l'un de ses clients, un Assistant Disponibilité produit H/F. Vos missions : Le service clients de la Supply cherche à renforcer son équipe en créant temporairement un poste d'assistant disponibilité produits. A ce titre, vos principales missions consisteront à: - vous travaillerez en binôme avec la chargée de...