Programme Management Assistant
Il y a 2 mois
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.
The overall objective of UNEP's Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.
The Climate and Clean Air Coalition is a voluntary multi-stakeholder partnership working at the Nexus of climate and clean air. It supports and catalyses the reduction of short-lived climate pollutants by fostering and strengthening high level commitments, mobilizing partners (incl. UNEP), raising awareness, supporting sectoral and national planning, policy and implementation, advancing policy-relevant methane, Hydrofluorocarbons (HFCs) and black carbon analysis and tools, strengthening institutions, and scaling up finance. It also supports the implementation of the Global Methane Pledge (GMP), embodying the Secretariat to the GMP.
This post is in UNEP's Economy Division, Energy and Climate Branch, Secretariat for the Climate and Clean Air Coalition (CCAC), Paris duty station. Under the direct supervision of the CCAC Administrative Officer, and in close coordination with the Head of the CCAC Secretariat, the incumbent will be responsible for the following tasks:
**Responsibilities**:
1. Provide Programme Management Support to the CCAC Secretariat in implementing the following components:
- Engagement strategy implementation (call for proposals).
- Supporting national and transformative action through advanced comprehensive national planning with CCAC Country partners (call for proposals).
- Respond to specific mitigation needs/requests from country partners or from regions (or groups of country partners-call for proposals).
- Support institutional strengthening, including hiring national consultants.
- Secretariat Support in trust fund and budget management.
- CCAC meetings.
- Implementation management including monitoring & reporting.
2. Additional Responsibilities:
- Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme / project proposals and receipt of relevant documentation for review and approval.
- Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training /study tours, authorization of payments
- Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, and brings to the attention of management.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Provides guidance/training to new/junior staff.
Competencies
PLANNING & ORGANIZING: Develops clear goals that are consistent wi
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