Bilingual Administrative Officer
Il y a 2 mois
**Bilingual Administrative Officer (F/M) - English & French**
**Context**
The Institut Laue-Langevin (ILL), situated in Grenoble, France, is Europe's leading research facility for scientific research using neutrons. Every year, we host over 2000 visits by scientists, who come to the Institute to carry out world-class research.
**Are you interested in taking up a new challenge in our international institute?**
Within the Scientific Coordination Office (SCO), you will work in the User, which is responsible for the organization of the experimental program of the ILL. The User Office is dedicated to helping all visiting researchers to make the most of ILL facilities by giving them the organizational and administrative support needed before, during and after their stay.
**Your tasks**
Primary responsibilities:
- Manage all administrative aspects of the experimental program.
- Serve as the primary interface between scientific visitors and the relevant ILL services.
- Provide on-site support to scientific visitors.
- Ensure compliance with safety regulations.
Additional involvement as part of a multifunctional team:
- Organize panel meetings for the evaluation of research proposals submitted to the ILL.
- Provide administrative assistance to the SCO’s manager.
- Participate in other tasks and projects relevant to the group's activities.
**Your profile**
You have:
- Possession of an NVQ Level 4 in Business and Administration or an equivalent bilingual secretarial/assistant diploma, complemented by at least 5 years of professional experience.
- Exceptional proficiency in English and in French - both oral and written communication.
- Strong computer skills, including proficiency in word processing and spreadsheets.
- Familiarity with webpage administration and data base tools is a valuable asset.
The following key qualities:
- Strong interpersonal skills, fostering effective collaboration and communication.
- Highly organized with the ability to take initiative, prioritize tasks, and manage workloads efficiently, whether working independently or as part of a team.
- Flexible and adaptable to evolving environments and processes.
- Proactive in responding to last-minute changes with a positive attitude.
- Strong judgment in assessing the need for precision and maintaining confidentiality.
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