Administrative Officer: Finance and Procurement Specialist
il y a 1 semaine
EMBL is seeking a highly organized and detail-oriented Purchasing and Procurement Specialist to join our team. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our purchasing and procurement processes.
Key Responsibilities:- Process orders and generate purchase orders for goods and services within authorized limits
- Receive and inspect goods to ensure they match ordered items
- Liaise with vendors to ensure accounts are up to date and negotiate rates with suppliers
- Manage invoice control and booking
- Collaborate with the finance office to ensure orders and accounts are accurate
- Provide quarterly reporting on purchasing statistics
- Support ERP systems and train colleagues on their use
- Assist managers with sourcing and justifying large purchases
- Contribute to organization-wide initiatives to improve processes
- Dispatch mail and maintain office equipment and supplies
- Order supplies for meetings and conferences
- Supervise common spaces and manage inventory
- Provide administrative support to other team members
- Work with the Head of Administration to deliver the annual unit budget
- Monitor and report on investment and building budgets
Requirements:
- Confirmed experience in purchasing, procurement, or financial support
- Confirmed SAP or Workday experience
- Fluency in French, good level of English, excellent communication skills, and telephone manner
- Calendar and IT skills, including MS Office and Google Docs
- Excellent organization and administrative skills
- Customer service and team-oriented
Preferred Qualifications:
- Experience in an international working environment
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