Event Coordinator

**Intro**:
**Are you experienced in service and eager to assist at regularly scheduled networking events for high-level executives in Lille? If so, this job might be just right for you**

**Event Information**:

- ** What?** Networking events with approximately 10-20 high-ranking executives from medium and large companies, in a relaxed atmosphere with good food and drinks.
- ** When?** About 3 times a month, Wednesday or Thursday from 5:30 PM to 9:30 PM. You should be able to attend all meetups. The dates are set at least 3 months in advance. Start Date is February 2025.
- ** Where?** In fine dining restaurants in the city center of Lille.

**Time Commitment**: Expect a total time investment of about 6-7 hours per event, including:

- 1 hour of preparation
- 4 hours at the event
- 1-2 hours of follow-up

**Compensation**: The compensation is a flat rate of €170 per meetup, plus €20 to cover smaller expenses such as printing and travel costs. You should be able to provide us with invoices.
**About SAWOO**: SAWOO is a young, dynamic company based in Munich with a 15-person team working primarily remotely. Our team is spread across 6 different nations. We build and operate communities for decision-makers in medium and large companies, helping them through collaborative learning and networking to tackle challenges and develop personally and professionally. We organize both physical and virtual networking events, conferences, podcasts, and other networking opportunities for community members. Additionally, we run websites, as well as LinkedIn and WhatsApp channels, where we publish custom content, such as posts, newsletters, and blog entries, and connect community members. Members of our communities include executives from renowned companies such as Bosch, Mercedes, Porsche, Lufthansa, BMW, Airbus, Amazon, Siemens, and many others. Our goal is to welcome two million active members to our communities by 2034.
**Our Clients Include**: PwC, Bitkom, H&Z Consulting, EGYM Wellpass, and EMERAM Capital.
**Impressions from Our Meetups**:

- LEADERS IN CONSULTING | Munich, London & Köln:

- Procurement Initiative | London & Cologne:

- Tech Insurance Leaders | New York:

- Cyber Insurance Leaders | London:

- SUSTAINX | Munich & Hamburg:
**Your tasks**:
**Your Task**: You are responsible for the preparation, execution, and follow-up of our regularly scheduled meetups.
**Preparation**:

- Print and prepare name tags and questionnaires for the participants, as well as other materials for the meetup host.
- Bring other smaller items, such as pens and clipboards.
- Memorize the participants' names so you can personally greet them upon arrival.

**During the Meetup**:

- Make minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.
- Warmly welcome guests and hand out name tags.
- Check off and fill in the participant list.
- Ensure that the service staff provides guests with food and drinks or actively ask guests for their drink preferences.
- Support the meetup host with all matters during the event.
- Take photos of the event for social media.
- Film the introduction round so that we can connect participants based on their stated challenges and experiences after the event.
- Ensure that the agenda set by the meetup host is followed.
- Ensure that guests fill out an exit questionnaire before leaving the meetup and collect these forms.

**Follow-Up on the Evening of the Event**:

- Fill out a small personal questionnaire to provide us with feedback about the event.
- Update the participant list with the challenges mentioned during the introduction round and the participants’ experiences (supported by the video recording).
- Ensure that the participant list is complete and correctly filled out.
- Upload the participant list along with all questionnaires, photos, and videos.

**Your Goals**:

- ** Above & Beyond Guest Experience**: We provide first-class service to ensure an unforgettable experience at our meetups. We exceed the expectations of our community members and focus on the little details, as they ultimately make a difference.
- ** Meticulous Work Style**: You pay great attention to detail in the preparation and follow-up of events. Specifically, you ensure that we receive the participant list, questionnaires, photos, and videos in their entirety and on the evening of the event.
- ** Proactive Communication**: You communicate proactively if you have feedback or suggestions, or if a mishap occurs. Only by doing so can we continue to improve.

**Your profile**:

- You have at least 2 years of experience in upscale hospitality (preferably in reception or service) or gastronomy, and you know what excellent service entails.
- You interact confidently and professionally with international guests and executives.
- Your English is on native speaker level.
- You are fully committed, proactive, and eager to take initiative.
- You are reliable and pay great