Financial Clerk

**Duties**:
During the intake process the incumbent:
- Scans all hard copies invoices to initiate the electronic invoice process.
- Matches up PO #s and researches PO number if not included within our database
- Responsible for processing vouchers for our agencies accurately and timely.

The incumbent must have a strong understanding of internal controls in place to avoid the risk of duplicate payments. S(he) must perform all tasks ensuring the highest level of data integrity.

The coordinator must understand all aspects of the value-added-tax (VAT) imposed on all purchases of products/services in France so that the Embassy and its customers may be reimbursed accordingly af1er upfront payment.

Strong customer service is key to the success of the DBO Coordinator. The Incumbent is required to work with contractors, vendors, and suppliers of goods and services, receiving clerk, procurement, and other officials to resolve any/all inquiries

Verifies existence of vendor code; if not yet opened or in need of modification, employee is required to send a request to the person in charge of vendor codes with full references such as: payee's name, address, bank information, payable currency, and mode of payment (EFT preferred). This information should be included on the National Bank Account Card referred to as the "RIB".

Provides to agencies copies of vouchers.

Employee reconciles any inquiry payment either from agencies or customers related to purchase orders or invoices which include discrepancies, missing approvals or improper documentation. Employee should be able to request amendments such as an increase in funding or an adjustment to payee's name or address with explanatory notes to our Procurement and Accounting offices
- Incumbent must be able to field audit requests and provide necessary support to other offices

Incumbent must be prepared to work overtime based on the needs of the FMC.

This position must be flexible for changes in processing system and required to be innovative in establishing procedures that will lead to efficiencies in voucher processing.

Incumbent must be able to serve as back-up to other positions. Incumbent must have an understanding of the Voucher Requirements Matrix.

S(he) should have complete understanding of performance of the three-way match. Coordinator must know how to route invoices. Incumbent will need to serve as a back-up PSU processor when there is a low level of invoices arriving at FMC and in other circumstances when the voucher unit is short staffed.

**This position description in no way states or implies that these are the only duties to be performed by incumbent.
**Incumbent will be required to follow any other instructions and to perform any other duties requested by his/her agency.**

**Qualifications and Evaluations**:

- Requirements:
**EXPERIENCE**: Three (3) years of work experience in accounting, bookkeeping, finance, or business.
- Education Requirements:
Mandatory: College (2 years) or Post-Secondary School
- Evaluations:
**LANGUAGE**:
**ENGLISH** - Good working knowledge in speaking, reading, and writing. This will be tested.

**FRENCH** - Good working knowledge in speaking, reading, and writing. This will be tested.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in France may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of t