Team Administrator
il y a 4 semaines
Are you an experienced team administrator, an organised multi-tasker with great communication skills and a strong attention to detail and accuracy?
- Do you thrive in a team environment, supporting and helping others?
- Are you bi-lingual in French and English, both written and orally.
We are currently looking for a Team Administrator to provide overall administrative and commercial support to our Paris team, based in the Paris office.
**ABOUT US**:
Ruffer is an independent private partnership with over £26 billion under management and around 340 members of staff. It manages investments on a discretionary basis for individuals, trusts, charities, companies and pensions as well as collective investment schemes. We have offices in London, Edinburgh, Guernsey, Paris and New York. Ruffer is regulated by the Financial Conduct Authority (FCA) in the UK.
Role summary - key tasks
- Supporting the organisation of the team_
- Booking travel arrangements and organising itineraries
- Organising and managing diaries and meeting requests
- Responding to and resolving enquiries where appropriate, passing work to other colleagues where necessary
- Preparing briefing packs and taking minutes of meetings
- Office management and liaison with suppliers and accountants_
- Preparing expenses and tracking invoices
- Managing files on the internal server
- Ensuring day-to-day management of the office
- Following up of payroll related items (holidays, RTT, TR, illness...)
- Marketing_
- Managing and distributing monthly reports to investors (Salesforce)
- Organising marketing events
- Maintaining CRM/Salesforce
- Monitoring of the marketing budget in conjunction with the London team
Personal skills, knowledge, and experience
- Demonstrate self-awareness, common sense, clear thinking, and emotional intelligence.
- Handle confidential matters with discretion.
- Demonstrate an attitude of care and consideration towards others.
- Value and respect the contribution of others to a successful and enjoyable teamwork.
- Maintain high standards of accuracy, demonstrating the initiative and self-discipline to work on your own and take responsibility for output.
- Native French or English speaker with a high standard of oral and written communication in both French and English, proficiency in other European languages is also desirable.
- Familiar with accounting notions (desirable)
- Excellent at multi-tasking and prioritising, with the ability to deal with high volumes of work on an ad hoc basis.
- Prepared to accept responsibility and take accountability for own actions and behaviours.
- Able to build trust and credibility through honouring commitments.
- Energetic and enthusiastic, with a positive and friendly attitude, and a curiosity to find answers.
**ALL-WEATHER INVESTING**
We aim to deliver positive returns come rain or shine. If we are to be good all-weather investors, we cannot be dependent on the direction of markets. To avoid that dependency, we always hold investments in what we call growth and protection. We hold these alongside each other, changing the allocation to each over time. When the market sun shines, we expect our growth assets to prosper. When a market storm hits, our protective assets should provide shelter, defending the portfolio from a downturn. At Ruffer, we are committed to being good stewards of our clients’ assets. To that end, environmental, social and governance (ESG) issues are fully integrated into our investment process. Whether it’s climate change or indigenous rights, executive pay or workforce safety, we believe our considered approach helps us make better decisions. To the advantage of our clients’ portfolios. To the benefit of the companies we invest in. And for the good of the environment and society.
**Diversity, Equality & Inclusion**:
**Please note this role is based in our Paris office and as such you must have the Right to Work in the EU.**
**Ruffer operates a strict agency PSL and we do not accept speculative agency submissions.**
- Vous êtes un administrateur d'équipe expérimenté, organisé et multitâche, doté d'excellentes aptitudes à la communication et d'un grand souci du détail et de la précision ?
- Vous vous épanouissez dans un environnement d'équipe, en soutenant et en aidant les autres ?
- Vous êtes bilingue (français et anglais), à l'écrit comme à l'oral.
Nous recherchons actuellement un(e) Administrateur(trice) d'équipe pour apporter un soutien administratif et commercial à notre équipe parisienne, basée au bureau de Paris.
**A PROPOS DE NOUS**:
Ruffer est une société de gestion privée indépendante qui gère plus de 26 milliards de livres sterling et emploie environ 340 personnes. Il gère des investissements sur une base discrétionnaire pour des particuliers, des trusts, des associations caritatives, des sociétés et des pensions, ainsi que des organismes de placement collectif. Nous avons des bureaux à Londres, Edimbourg, Guernesey, Paris
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