Tiffany & Co. Manager, IT Application Managed Services

Position Overview

The Manager - IT Application Managed Services (AMS) is accountable for the governance and performance management of external service providers delivering AMS for a defined application portfolio. This role ensures vendors meet contractual commitments and service levels, provides oversight of operational delivery (without directly managing day-to-day incident/problem execution), and drives continuous improvement, cost optimization, and service maturity. A key focus is enabling cross-vendor collaboration to support end-to-end business process outcomes across integrated application landscapes. Success in this role requires strong, proactive alignment with two critical stakeholder groups: the IT Service Center (front-line intake, triage, and user experience) and Product Teams (roadmaps, releases, and product health). The Manager partners with Product, Application Owners, Infrastructure, Security, and Finance/Procurement to ensure vendor-delivered services align to business priorities and technology standards.

Key Accountabilities

Vendor Governance & Service Performance Management

• Act as the primary IT point of contact for AMS service providers for assigned application scope.
• Establish and run vendor governance routines (weekly operational reviews, monthly service reviews, quarterly business reviews).
• Monitor vendor performance against SLAs and contractual KPIs (availability, responsiveness, backlog, change success rate, knowledge quality), ensuring corrective actions are executed.
• Review vendor RCA reports and improvement plans; challenge quality and timeliness of deliverables and ensure closure of actions.
• Ensure vendors maintain appropriate documentation (runbooks, SOPs, knowledge articles) and operational readiness artifacts.

Financial & Commercial Management

• Lead/participate in commercial negotiations with vendors for new scope, changes in service conditions, and pricing, diligently pursuing a continuous productivity practice to ensure value for money and alignment to service expectations.
• Identify and deliver cost optimization opportunities while maintaining service quality.
• Manage AMS financial administration for the scope: budget planning, forecasting, cost tracking, and variance explanations.
• Validate vendor invoices for accuracy and correct allocation (projects vs. run, GL coding) in line with company policy.
• Support contract lifecycle activities with Procurement/Vendor Management (SOWs, renewals, rate cards, scope changes).
• Review and challenge vendor proposals, assumptions, and effort estimates; negotiate deliverables, acceptance criteria, and commercial terms in partnership with Procurement and Legal as required.

Cross-Vendor Collaboration & End-to-End Service Delivery

• Drive cross-vendor operating rhythms (shared governance, joint triage, integrated reporting) to ensure seamless service across multi-vendor environments.
• Facilitate collaboration between vendors supporting different applications/technology towers to resolve handoffs, reduce "swivel-chair" support, and improve end-to-end business process performance (e.g., order-to-cash, procure-to-pay, inventory-to-fulfillment).
• Define and enforce clear RACI, escalation paths, and cross-vendor accountability for integrated services and shared outcomes.
• Lead cross-vendor initiatives to improve knowledge sharing, reduce recurring cross-system issues, and strengthen integration support.

Service Improvement & Standardization

• Drive continuous improvement initiatives with vendors (process adherence, shift-left, automation opportunities, reduction of recurring issues, improved documentation quality).
• Define and track service improvement plans (SIPs) and ensure measurable outcomes.
• Promote standard ways of working across vendors (templates, reporting, governance cadence, escalation paths).

Stakeholder Alignment: IT Service Center & Product Teams

• Foster strong day-to-day partnership with the IT Service Center to ensure effective intake, routing, escalation paths, knowledge availability, and a consistent end-user support experience.
• Maintain tight alignment with Product Teams to anticipate roadmap-driven support impacts, ensure operational readiness for releases, and align vendor priorities to product health and business outcomes.