Principal Procurement Officer

Principal Procurement Officer (works, supplies, services)

Location: Strasbourg Reference: e050/2024

Publication: 14 October 2024

Deadline: 04 November 2024

Are you interested in procurement and would like to contribute to the developme nt of the profession in an International

Organisation working for human rights, democracy and the rule of law? If you are thorough and meticulous in your work and

willing to take charge of a wide range of different procurement portfolios, this vacancy may be the right opportunity for you.

Who we are

With over 2600 staff members coming from all its 46 member States, the

Organisation. We all strive towards protecting human rights, democracy and the rule of law and our three core

values - professionalism, integrity and respect - guide the way we work.

The

See here for more information about the

The

organisation whose mission is to contribute to the protection of public health by promoting access to safe medicines and

healthcare through the elaboration of quality standards, which are recognised as a scientific benchmark worldwide.

Your role

As a Principal Procurement Officer, you will be responsible for procurement portfolios covering categories such as works,

supplies or any other indirect commodities required for the smooth running of the Organisation. Your tasks will include:

helping to define procurement strategies and monitoring their implementation (procurement mapping, business
intelligence, statistical analysis followed by proposals for optimising and harmonising contracts, analysis and consistency
of the prices paid);

informing and advising internal departments about procurement and providing them with operational support for
procurement:

• advising prescribers on the choice of purchasing procedures according to the projected budgets for each

project;

• assisting prescribers in defining needs and drawing up specifications, taking into account the concept of best

value for money and TCO (Total Cost of Ownership);

• preparing and drafting the administrative documents for the contracts and ensuring that the selection criteria

are appropriate;

Our work is carried by our values

• ensuring compliance with the tendering and advertising procedures for each procurement procedure, while

proposing service providers suited to the requirements;

• assisting prescribers in drawing up analysis reports, ensuring the best value for money;

• awarding contracts according to the type of procedure and providing responses to unsuccessful tenderers;

• monitoring the administrative execution of contracts, helping to ensure that contractual terms are complied

with and enforced (price adjustments, deadlines for completion, penalties, performance monitoring, dispute
settlement, renewal, etc.).

performing ongoing market prospection and monitoring to keep abreast of the various sectors of activity, services
providers (sourcing), products and regulations, and anticipate changing needs;

conducting any negotiations needed to obtain bids optimised in line with targeted criteria;

putting in place and monitoring performance indicators to ensure continuous improvement of procurement efficiency;

playing an active part in modernising procurement processes and in rolling out dedicated tools (e-procurement,
databases, statistical reports, etc.);

working with procurement departments in other international organisations to share best practice and compare
performance.

What we are looking for

You must:

have a higher education qualification (minimum bachelor’s degree or equivalent to 1st cycle of the Bologna process
framework of qualifications for the European Higher Education Area) in public contracts, public procurement, purchasing,
international trade, or a relevant field;

have a minimum of 3 years of relevant professional experience in public and/or private procurement;

have a very good knowledge of one of the
of the other (English/French);

be a citizen of one of the member States of the
service of that state;

have discharged any obligation concerning national service (military, civil or comparable);

not be the parent, child, stepchild or grandchild of a serving staff member of the

be under the age of 65 years.

Demonstrate to us that you have the following competencies:

Professional and technical expertise:

• knowledge of public procurement and public procurement regulations;

• knowledge of indirect procurement (works and/or supplies and/or services);

• good command of IT tools (Pack Office, Official Journal of the European Union, eNotices, e-procurement

platforms) and ability to use other software.

Planning and work organisation Please refer to the
Analysis and problem solving Competency Framework

Negotiation of the

( – 1,6Mo) Service orientation

Teamwork and co-operation

Results orientation

Initiative

These would be an asset:

Professional and technical expertise:

• ability to build management tools with relevant indicators;

• professional experience in a public institution.

Concern for quality

What we offer

If successful, you may be offered employment based on an initial fixed-term period of at least one year, corresponding to

the probationary period, at grade B4. After successful completion of a one-year probationary period, which may be extended if

needed, the initial contract may be renewed one or several times for a total duration of service not exceeding four years. A fixed-

term appointment shall be converted into an open-ended appointment at the end of four years’ continuous service subject to

the fulfilment of the conditions established by the Secretary General.

In Strasbourg, you will receive a basic monthly gross salary of €4687 which is exempt from national income tax. Different

salary scales are applied at our external offices according to the cost-of-living conditions. This salary may be supplemented by

other allowances depending on your personal situation. You will benefit from the

from private medical insurance, annual leave and other advantages (including flexible working hours, training and development,

possibility of teleworking, etc.).

This competition is carried out in accordance with Article 490 of the Staff Rules. You can consult the conditions of

employment (salaries, allowances, pension scheme, social insurance, etc.) on our recruitment website. Any changes to these

conditions during the recruitment process are updated on this site and will apply at the time of the job offer.

Applications and selection procedure

The deadline for applications is 04 November 2024 (midnight Central European Time). Applications must be made in

English or French using the

on our website (www.coe.int/jobs). Please fill out the online application form providing all requested details and explain how

your competencies make your profile the best for this role. It usually takes a few hours to fill in an application form, so please

take this information into consideration while applying.

Only applications that best meet the criteria set out in the Staff Rules and in this vacancy notice, and that demonstrate the

best profile in terms of qualifications, experience, and motivation, shall be considered for the next stages of the recruitment

evaluation process, which may consist of different types of assessment. The tentative dates for each stage of the recruitment

process will be published on our website.

People who perform best in the evaluation process shall be placed on a pre-selection list, valid for four years. Being on a

pre-selection list does not give a right to appointment. People on the pre-selection list with the most suitable profile may be

invited to an interview to assess their suitability for a specific job and may, if successful, be recommended for the appointment.

As an equal opportunity employer, the

irrespective of sex, gender, sexual orientation, ethnic or social origin, disability, religion or belief. Under its equal opportunities

policy, the

appointment, preference between suitable people shall be given to the person of the gender which is under-represented in the

relevant grades within the category to which the vacancy belongs. During the different stages of the recruitment procedure,

specific measures shall be taken to facilitate access for people with disabilities.

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