Service Contract

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Hiring Unit : Bureau for Digital Business Solutions (DBS)

Duty Station : Paris

Duration of contract : Less than 1 month

Hiring open to : External candidates

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

ORGANIZATIONAL CONTEXT

To strengthen its roster of audiovisual professionals, UNESCO is seeking conference technicians who may be engaged as consultants for occasional assignments paid on a daily basis.

Depending on operational needs, these consultants will provide services for conferences, meetings, ceremonies and other events held at UNESCO Headquarters in Paris, whether in person, online or in hybrid format. Events may involve sound reinforcement, projection, video capture, recording, videoconferencing and simultaneous interpretation systems.

Under the supervision of the head of the audiovisual service or a designated representative, consultants will be responsible for the technical preparation, operation and close-out of the sessions assigned to them. They will work in coordination with audiovisual teams, event coordinators, organizers, interpreters and, where applicable, external service providers.

UNESCO seeks to establish a roster of experienced professionals with complementary profiles. Particular consideration will be given to candidates who can work across several components of the audiovisual chain and adapt quickly to different equipment, room configurations and event formats.

MAIN TASKS AND SERVICES

Depending on the requirements of each assignment and their areas of expertise, consultants may be required to provide some or all of the following services:

Technical preparation

Review the technical specifications, session schedule and requirements communicated by the organizer.

Liaise with the technical coordinator and other stakeholders to clarify requirements and identify any constraints or incompatibilities.

Prepare, install, configure and test audiovisual equipment, including microphones, conference systems, sound reinforcement systems, audio consoles, interpretation systems, projectors, screens, presentation computers, cameras, video capture equipment and recording systems.

Check audio and video signal chains, required network connections and, where applicable, the routing, synchronization and stability of digital audio networks.

Configure and test the videoconferencing or webinar platforms used for hybrid and online meetings.

Conduct technical tests with speakers, interpreters and remote participants, as required.

Session operation

Provide technical operation for in-person, hybrid and online conferences, meetings and events.

Continuously monitor the quality and stability of audio and video signals in the room, remotely and in recordings.

Adjust audio levels and operate the relevant equipment to maintain a quality appropriate for listening, recording and, where applicable, simultaneous interpretation.

Manage the display and playback of presentations, videos and other audiovisual content.

Operate cameras, select appropriate shots and use programmed camera presets when required by the configuration.

Provide technical assistance to speakers, interpreters and participants experiencing difficulties with the equipment or remote participation tools.

Diagnose technical incidents, implement initial corrective measures and promptly alert the responsible team when additional intervention is required.

Follow the operational instructions, safety rules and procedures applicable to the spaces and equipment being used.

Completion of the assignment

Shut down systems in accordance with the applicable procedures.

Store the equipment and leave the room and control area in an orderly and operational condition.

Report incidents, malfunctions, maintenance requirements and any information relevant to service continuity.

When requested, contribute to a brief debriefing or hand over relevant instructions to the following team.

EXPECTED RESULTS

The technical requirements of the assignment are understood, verified and