Workplace Experience and Hospitality Intern

About us Owkin is an AI company on a mission to solve the complexity of biology. It is building the first Biology Super Intelligence (BASI) by combining powerful biological large language models multimodal patient data and agentic software. At the heart of this system is Owkin K an AI copilot and its new LLM fine-tuned on biology called Owkin Zero used by researchers clinicians and drug developers to better understand biology validate scientific hypotheses and deliver better diagnostics and therapies faster. Position is based in our Paris office. Please submit your CV in English. About the role : As a Workplace Experience and Hospitality Intern you’ll play a key role in creating a positive engaging and efficient workplace experience. You’ll help deliver our core culture initiatives while also supporting the team through a transition period focused on process simplification automation and digital tool deployment. This internship is ideal for someone who’s proactive organized and eager to make a meaningful impact on employee experience in a fast-paced international environment. You will be reporting to the Senior Office Manager. In particular you will : Internal Events Coordination : Support event autonomy by helping Owkinautes plan and manage their own team activities (hackathons workshops guest visits etc.) Actively assist in the planning organization and execution of internal events from weekly breakfasts and workshops to after-work gatherings and celebrations. Coordinate event logistics (catering materials room setup communication) and ensure smooth on-site execution. Track event calendars support the preparation of invitations and communications and gather feedback after events. Contribute creative ideas for team activities themed events and engagement initiatives across offices. Help create visuals presentations and communication materials that promote upcoming events and celebrate their success. Office & Administrative Support : Help keep the office organized welcoming and well-stocked with supplies and refreshments. Manage recurring orders (office supplies F&B) and ensure we’re never out of stock. Support employee onboarding and offboarding by preparing welcome kits and shipments. Organize and update documentation ensuring policies and processes are up to date. Maintain documentation and assist in preparing reports or dashboards related to cultural activities and engagement metrics. Assist with reception duties as needed including managing guest lists and requests. Team & Vendor Collaboration : Work closely with the Culture team to coordinate initiatives timelines and priorities. Liaise with vendors (caterers event venues office suppliers) and follow up on quotes payments and & Vendor Collaboration About you Is enthusiastic about creating memorable experiences and fostering a positive workplace culture. Has a strong sense of service organization and attention to detail. Demonstrates proactivity adaptability and is comfortable juggling multiple tasks. Possesses excellent interpersonal and communication skills both written and spoken. Brings curiosity creativity and a can-do attitude to everything you do. Speaks and writes English fluently and enjoys collaborating in an international fast-paced environment. What we offer Swile tickets restaurants Commuting allowance and / or biking allowance Opportunity to work with an international team with high technical and scientific backgrounds Friendly and informal working environment Flexible work organization Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race sex gender sexual orientation age color religion national origin protected veteran status or on the basis of disability. #J-18808-Ljbffr