Workplace Experience and Hospitality Intern

Workplace Experience and Hospitality Intern Join to apply for the Workplace Experience and Hospitality Intern role at OWKIN Position is based in our Paris office. Please submit your CV in English Owkin is an AI company on a mission to solve the complexity of biology. It is building the first Biology Super Intelligence (BASI) by combining powerful biological large language models, multimodal patient data, and agentic software. At the heart of this system is Owkin K, an AI copilot and its new LLM fine‑tuned on biology called Owkin Zero, used by researchers, clinicians, and drug developers to better understand biology, validate scientific hypotheses, and deliver better diagnostics and therapies faster. About The Role As a Workplace Experience and Hospitality Intern, you’ll play a key role in creating a positive, engaging, and efficient workplace experience. You’ll help deliver our core culture initiatives while also supporting the team through a transition period focused on process simplification, automation, and digital tool deployment. This internship is ideal for someone who’s proactive, organized, and eager to make a meaningful impact on employee experience in a fast‑paced, international environment. You will be reporting to the Senior Office Manager. In Particular, You Will Support event autonomy by helping Owkinautes plan and manage their own team activities (hackathons, workshops, guest visits, etc.) Actively assist in the planning, organization, and execution of internal events from weekly breakfasts and workshops to after‑work gatherings and celebrations. Coordinate event logistics (catering, materials, room setup, communication) and ensure smooth on‑site execution. Track event calendars, support the preparation of invitations and communications, and gather feedback after events. Contribute creative ideas for team activities, themed events, and engagement initiatives across offices. Help create visuals, presentations, and communication materials that promote upcoming events and celebrate their success. Office & Administrative Support Help keep the office organized, welcoming, and well‑stocked with supplies and refreshments. Manage recurring orders (office supplies, F&B) and ensure we’re never out of stock. Support employee onboarding and off‑boarding by preparing welcome kits and shipments. Organize and update documentation, ensuring policies and processes are up to date. Maintain documentation and assist in preparing reports or dashboards related to cultural activities and engagement metrics. Assist with reception duties as needed, including managing guest lists and requests. Work closely with the Culture team to coordinate initiatives’ timelines and priorities. Liaise with vendors (caterers, event venues, office suppliers) and follow up on quotes, payments, and deliveries. About You We’re looking for someone who: Is enthusiastic about creating memorable experiences and fostering a positive workplace culture. Has a strong sense of service, organization, and attention to detail. Demonstrates proactivity, adaptability, and is comfortable juggling multiple tasks. Possesses excellent interpersonal and communication skills — both written and spoken. Brings curiosity, creativity, and a can‑do attitude to everything you do. Speaks and writes English fluently and enjoys collaborating in an international, fast‑paced environment. Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status or on the basis of disability. What We Offer Swile “tickets restaurants” Commuting allowance and/or biking allowance Opportunity to work with an international team with high technical and scientific backgrounds Friendly and informal working environment #J-18808-Ljbffr