Revenue Operations Specialist

FULL-TIME, PERMANENT HYBRID / REMOTE (HUB-BASED)

Revenue Operations Specialist - Quote-to-Cash & Data Intelligence

SeqOne is scaling the future of personalized medicine, empowering molecular labs worldwide with AI-powered bioinformatics that transform complex genomic data into life-saving diagnoses. Our CE-IVD certified platform is trusted by 170+ customers across 32 countries, with ~€12M ARR, and we are actively expanding internationally in oncology and rare diseases.

The Role

• You will be the daily guardian of our commercial and financial data across HubSpot CRM and Bilbo (our internal management and billing system), while owning the entire Quote-to-Cash chain and building the automations that make it scale.
• This is a hands-on, execution-first role. Every single day, you will be in the data: auditing, correcting, reconciling, and enforcing quality standards.
• You will maintain the tool to stabilize it and develop new features.

What You'll Do

1. Daily Data Stewardship — HubSpot & Bilbo (50%)

This is your #1 job. Every day, the data is clean because you made it clean.

• Morning routine: review new and updated deals in HubSpot. Check that every field is complete, accurate, and consistent — pricing, entity, currency, deal stage, close date, owner, price codes. When an AE moves a deal backward in the pipeline and silently corrupts the close date, you catch it within hours, not weeks.

• Bilbo synchronization: ensure that every deal recorded in HubSpot is correctly reflected in Bilbo (products, quantities, pricing, billing schedule, legal entity). Hunt and fix discrepancies the same day.

• Proactive data audits: run weekly checks on the full pipeline. Flag and correct stale deals, orphan records, mismatched statuses, duplicate contacts, incorrect company hierarchies. Use the automated data quality dashboard to triage issues by severity and owner.

• Enforce data entry standards: you are the person who sends the Slack message saying "this deal is missing the entity field, please fix before EOD." You do it every time, without exception.

• Maintain product catalogs and price lists: keep pricing synchronized between HubSpot and Bilbo. When a new price code is created or a rate changes, you update both systems and verify the mapping.

• Structure deals correctly the first time: verify pricing, terms, entities, currencies, and discount approvals before anything gets signed.

2. Month-End Reporting (30%)

You own the chain from quote to invoice. Nothing falls through.

• Monthly reconciliation: deals signed vs. invoices generated vs. revenue recognized.

• You will support manager to produce the reconciliation and customer report.

• Ensure every deal signed before cut-off is invoiced in the right period. Deliver bookings vs. billings reconciliation to Finance with zero surprises.

• Follow Professional service completion and calculate revenue for billing.

• Be a binome for customer invoicing process in Axonaut.

3. Automation, AI & Scalable Systems (20%)

You do the work first. Then you use AI and code to make sure you never have to do it manually again.

• Prototype with AI tools: you're comfortable prompting and coding with or without AI support — Claude, Cursor, or ChatGPT — to generate a Python script, a Zapier flow, or a HubSpot workflow that solves a real problem. You iterate fast, test, ship, and improve. (We sometimes call this vibe coding — building useful things through AI-assisted prototyping rather than traditional software engineering.)

• Build validation rules and automated checks: mandatory fields, conditional logic, approval gates. A deal without an entity = blocked. A price code mismatch = alert triggered. Your goal: make errors structurally impossible, not just manua