Agency Assistant

Responsibilities

• Greet visitors, clients and partners in person and by phone
• Organize business travel for employees
• Act as the local point of contact for General Services on facility‑ and people‑safety‑related matters
• Manage the operational administration of physical access, badges and sensitive areas for the Business Unit
• Handle orders for supplies and small equipment
• Monitor and follow up with suppliers and service providers
• Take part in organizing internal and external events
• Contribute to initiatives that promote cohesion and a friendly atmosphere within the agency

Requirements

• Minimum 3 years in agency support, executive assistance, administrative support or general services/facilities management
• Minimum Bac+2 (2‑year post‑secondary diploma or equivalent) in administrative management, executive assistance, organizational management or related field
• Strong customer service and reception skills
• Excellent organizational skills and ability to manage priorities
• Attention to detail and ability to work independently
• Responsiveness and versatility
• Strong interpersonal skills and a team‑oriented mindset
• Discretion and respect for confidentiality
• Proficient with Microsoft Office and digital tools