HR & Office Coordinator

About Pelico : Pelico is an innovative scale‑up on a mission to revolutionize manufacturing intelligence through resource optimization. We have developed a platform that enables factories to be more agile, efficient and resilient, minimizing disruptions and ensuring continuous productivity. In a world where factory disruptions strike every 16 minutes, the future belongs to those who can turn complexity into clarity. At Pelico we empower industrial leaders to transform disruption into opportunity synchronizing people, data and decisions in real time to unlock the full potential of operational resilience. Our work has earned recognition from industry leaders including Safran with the Digital Transformation Award and Microsoft which named us Scale‑Up of the Year. Why Join Pelico Innovative Leadership: As the premier leader in supply chain disruption management we redefine how factories operate bringing unmatched agility and resilience to factories. Cutting-Edge Technology: Our state‑of‑the‑art SaaS Supply Chain Operations platform empowers factory teams to swiftly respond to disruptions ensuring minimal impact and maximum efficiency. Global Impact: Since our inception in 2019 we’ve partnered with industry leaders across aerospace, industrial equipment and luxury watchmaking revolutionizing factory operations in over 15 countries. Esteemed clients include Airbus, Safran, Cartier, Daikin and Eaton. About our Team With a dynamic team of over 140 professionals across the US and France, Pelico is a melting pot of top‑tier talent from Tech, Data Science and Manufacturing domains. Our collaborative environment fosters innovation and excellence driving us to solve complex challenges and shape the future of manufacturing. Your roles mission : As our HR & Office Coordinator you’ll be at the heart of our People Operations ensuring our team enjoys a seamless employee experience from onboarding to offboarding. You’ll manage day‑to‑day HR operations, payroll coordination, benefits and internal admin while making sure our offices remain a warm, organized and inspiring place to work. You’ll play a key role in bringing structure, compliance and efficiency to every HR process while contributing to the culture that makes our company unique. You’ll also oversee and manage one Apprentice to support daily operations. Key Responsibilities : 1. Payroll & Compensation : Prepare and validate monthly payroll inputs in all the countries (absences, bonuses, new hires, leavers). Maintain and update the salary grid; support the salary review and evolution process. 2. Benefits & HR Administration Manage employee benefits (health insurance, meal vouchers, perks, etc.). Ensure compliance with local labor law and internal policies. Handle employment contracts, amendments, certificates and HR documentation. 3. HR Processes & Data Support the implementation and continuous improvement of HR processes (onboarding, offboarding, evaluations). Keep employee data accurate and up to date in the HRIS. Track key people metrics (turnover, absenteeism, engagement indicators). 4. Legal & Compliance Ensure adherence to French as well as other relevant local labor regulations depending on the employees’ country of employment. Support audits, internal changes and documentation needs (CSE, occupational health, etc.). 5. Onboarding & Offboarding Own the operational onboarding and offboarding process: prepare contracts, materials and welcome sessions. Ensure each employee’s arrival and departure experience is smooth and human. 6. Office Management Oversee daily office operations: suppliers, deliveries, access badges, supplies, space organization. Ensure a positive and productive work environment in the Paris office. Plan and coordinate internal events (team rituals, after‑works, off‑sites). Location : You will be based in Paris with English as your working language. We offer a hybrid work arrangement. Preferred Qualifications & Skills Pelico promotes inclusion and non‑discrimination and acts daily in favor of social mix, gender equality, senior citizens & disability. What We’re Looking For : 35 years experience in HR operations, administration or office management (ideally in a scale‑up). Solid understanding of French labor law and payroll processes – UK / Germany / Netherlands knowledge is a strong plus. Highly organized, autonomous and detail‑oriented Strong interpersonal skills and genuine desire to create a great employee experience. Fluent in French and English. Proficiency with HR tools (HiBob, PayFit or equivalent). What we offer : Work on a highly impactful product that users love Office locations: In the heart of Paris (75002) and Miami, USA. Stock Options: Available for every employee. Remote Flexibility: Enjoy the freedom to work from anywhere. Premium Health Coverage: Up to 70% covered by Pelico (Alan Healthcare). Meal Allowance: €10 / day worked covered at 50% (via Swile card). Transportation Support: 50% public transportation coverage or an equivalent sustainable mobility package. Collaborative Environment: We foster a vibrant growth‑focused workplace where professional development and team connections thrive. Your interview experience : HR screening Interview: 30‑45 mins Hiring Manager Interview: 1h On‑line case study: 1h On‑site or On‑line case study presentation: 1h Fit Interview: 45 mins Curious about life behind the scenes at Pelico? Check out our Instagram page Key Skills Office Manager Experience, Microsoft Office, Customer Service, Computer Skills, Microsoft Outlook, Microsoft Word, QuickBooks, Medical office experience, Office Experience, Front Desk, Microsoft Excel, Administrative Experience. Employment Type : Full Time Experience : years Vacancy : 1 #J-18808-Ljbffr