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Paris, Île-de-France https:linkfinance.comsitemap Temps pleinAmundi Technology is a leading provider of technology solutions for the savings and asset management industry. Our team of professionals, located in Paris and Dublin, is dedicated to designing, developing, and supporting innovative technology solutions. We are committed to accelerating the design, development, promotion, and commercialization of our ALTO...
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Executive Assistant
Il y a 2 mois
We are seeking an experienced Executive Assistant to support our CEO and leadership team at Singulier. As a key member of our team, you will play a pivotal role in scaling our profitable company and have direct exposure to top executives.
Key Responsibilities- Manage and maintain the CEO's complex calendar, ensuring seamless scheduling of meetings, appointments, and travel arrangements.
- Handle all aspects of travel planning, including booking trains, accommodations, and creating detailed itineraries.
- Process and manage expense reports, ensuring timely and accurate reimbursement.
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Oversee the day-to-day operations of the office, ensuring a productive and positive work environment.
- Organize and execute company events, from monthly team meetings to large corporate functions.
- Manage office supplies and inventory, ensuring the office is always well-stocked and equipped.
- Liaise with building management and external vendors to resolve any office-related issues.
- Work with relevant Partners to set up new offices as relevant.
- Coordinate company-wide meetings and events, including bi-annual office parties.
- Manage computer inventory and purchasing.
- Manage first-level IT support, including setting up new accounts and referring IT tickets to second-level IT support as needed (full training provided).
- Manage relationship with key vendors (e.g. printer, internet provider).
- Work with HR team to manage onboarding and offboarding process, including coordinating the signing and distribution of documents and managing relevant enrollment processes.
- At least 5 years' experience supporting C-suite executives.
- Excellent communication & interpersonal skills.
- Excellent spirit of collaboration and teamwork.
- Extremely organised, diligent, and patient with a strong attention to detail.
- Fluent in English and French.
- Must be available to come to the office in Paris at least 4 days per week.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software.
- Comfort with IT and willingness to learn new technologies.
- Discretion and confidentiality in handling sensitive information.
