Office Operations Manager
il y a 3 semaines
Join Amarylys, a consulting firm specializing in outsourcing and recruitment within the dynamic healthcare sector.
Founded on ATESSIA's esteemed expertise in regulatory affairs, quality assurance, and pharmacovigilance, our Paris-based organization exemplifies excellence in nurturing talent and facilitating growth initiatives.
With a focus on a personalized and human-centric approach, Amarylys presents a distinctive career opportunity for dedicated professionals eager to become part of vibrant teams and fully realize their potential.
Our 'Égéries', chosen for their expertise and dedication, are the cornerstone of our success. Together, let's elevate your skills in the healthcare arena.Explore a career where your aspirations align with our core values:
professionalism, agility, curiosity, expertise, and efficiency. Discover Amarylys, where your future is crafted.
Position Overview:
Amarylys is in search of an Office Operations Manager specializing in LEA/DMOS for one of its esteemed clients.
Are you ready to embark on a new professional journey in the pharmaceutical sector? Do you aspire to be part of a small team that fosters a positive work environment? If so, we encourage you to consider this opportunity.
Key Responsibilities:
As an Office Operations Manager specializing in LEA (Law of Supervision of Advantages), your responsibilities will be divided as follows:
LEA Expertise (70%) and Office Management (30%):
- Provide LEA and transparency support to internal teams (both local and international) for cross-border interactions, ensuring timely submissions to regulatory bodies and event tracking.
- Assist the French medical team and other subsidiary partners with mandatory submissions to regulatory bodies and their follow-up.
- Collaborate with the global compliance team on bi-annual transparency submissions to the public portal.
- Aid in the creation of a local procedure detailing the management process for LEA-related activities by the subsidiary.
- Serve as the primary contact for staff to ensure seamless office operations.
- Oversee the planning and organization of subsidiary activities.
- Coordinate internal meetings and events (including room reservations, hospitality, and managing external visitors).
- Manage contracts and orders in accordance with Contract and Purchasing policies.
- Track contracts from initial entry into the system to final signing.
- Handle quotes and assigned purchase orders.
- Facilitate the onboarding process for new employees in collaboration with their managers.
We are looking for candidates with a minimum Bac +2 qualification in management assistance or office administration. A significant background in the pharmaceutical industry in a similar capacity, along with a solid understanding of laws governing the supervision of advantages (LEA/DMOS), is essential. Proficiency in English for communication via phone and email is mandatory. Candidates should be comfortable with various computer tools and demonstrate adaptability, attention to detail, and strong organizational skills.
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