Chartering & Associated Services Administrator
il y a 2 semaines
We are seeking a highly skilled Chartering & Associated Services Administrator to join our team at Technip Energies. The successful candidate will be responsible for the administration of Time Charter Parties and services Subcontracts on projects.
Key Responsibilities- Prepare the specific bidders' list for the sea transportation and associated services scopes and ensure the bidders are screened and cleared.
- Prepare the call for bid packages for sea transportation and associated services, in coordination with the Chartering Manager and technical team.
- Conduct the tendering process using EPC Business, including follow-up on technical and commercial clarifications from the bidders.
- Perform the flow-down of terms and conditions from the main contract to the TCPs and subcontracts.
- Negotiate the commercial terms and conditions to get the best prices.
- Prepare the Commercial Bid Tabulation (CBT) and follow-up with the technical team to issue timely the Technical Bid Tabulation (TBT).
- Attend the final negotiations before the TCPs/subcontracts' award, follow-up the progress and record through minutes of meeting the agreements.
- Acquire all the documentation related to vessels and follow-up on the vessel inspection process.
- Follow-up on a daily basis after award the TCPs/subcontracts for associated services, and ensure all required documentation is in place.
- Administer the TCPs and Subcontracts for associated services, prepare Monthly Financial Status Reports, and review invoices with the backup documentation.
- Register Invoices in the financial system in coordination with Accounts Department.
- Prepare the minutes of meeting during meetings with Subcontractors and Client.
- Prepare the letters to Subcontractors and Clients subject to Chartering Manager's approval.
- Prepare and issue the charter party amendments and closeout amendments.
- Settle claims and disputes with subcontractors with the assistance of the Chartering Manager.
- Highlight any concerns pertaining to the contractual or commercial aspects of the TCPs/Subcontracts and cascade internally to chartering manager.
- First experience in subcontracts, logistics, Chartering.
- BIMCO Time Charter party knowledge is a plus.
- Good oral and written communication skills in English.
- Dynamic, able to learn quickly and adapt to challenges.
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