As a Purchasing Assistant, your role involves providing support to procurement professionals with administrative duties associated with acquisitions and maintaining information within the ERP system. You will also manage bids for specific categories of Class C purchases.

Key Responsibilities:

• Assist in establishing supplier accounts, inputting and drafting purchase orders in the SAGE system in collaboration with the procurement manager.
• Facilitate internal and external communications regarding procurement activities.
• Oversee the receipt of services and products in the SAGE system.
• Monitor the status of ongoing orders and address any delivery or quality concerns.
• Ensure proper organization of procurement documentation (orders and bids).
• Manage follow-ups with suppliers.
• Resolve discrepancies in invoices within the billing system.

Bid Coordination with Buyers:

• Assist in the analysis of consultations and processing of small one-time purchase requests.
• For Project Teams:

1. Evaluate responses and participate in the selection process.
2. Collaborate with the QHSE team to address supplier non-conformities and develop satisfactory solutions.

• For After Sales Service:

1. Request pricing for new items and after-sales service requirements.
2. Negotiate all battery orders.
3. Manage returns of battery RFQs for after-sales service.

Contract Management:

• Maintain databases of suppliers and contractual documents.
• Track contract signatures and ensure proper archiving.
• Monitor confidentiality agreements and manage contracts effectively.

Pricing Management:

• Gather purchase prices from suppliers.
• Integrate pricing into the order management system prior to receipt.
• Track price fluctuations and maintain comparative tables.
• Ensure supplier pricing conditions are up to date.
• Transform the list of won projects into order items for supplier forecasting.

Cost Efficiency:

• Identify opportunities for savings within the procurement process.
• Implement strategies to optimize costs.

Analysis and Reporting:

• Establish and monitor key performance indicators.
• Prepare regular reports on procurement performance.
• Contribute to recommendations for enhancing procurement processes.
• Assist in forecasting activities.

Qualifications:

Educational Background: Bachelor's degree in Purchasing, Business, or Management Assistance.

Experience:

1-2 years of experience in a similar position is preferred.

Experience in procurement is advantageous.

Prior experience in an industrial setting, ideally within an international organization.

Languages: Proficient in both written and spoken French and English.

Skills:

Excellent organizational abilities and capacity to multitask efficiently.

Proficient in procurement management tools (ERP, Excel, etc.).

Ability to take initiative and work independently while being a collaborative team member.

Location: Chassieu

Contract Type: Permanent

Work Schedule: Full-time