Support Functions Assistant Internship

il y a 4 semaines


Blois, Centre-Val de Loire, France Saint-Gobain Temps plein

Position Overview: This role encompasses a variety of essential support functions aimed at enhancing operational efficiency within the organization.

Key Responsibilities:

  • Administrative Duties:
    • Managing incoming calls and welcoming visitors or suppliers, ensuring they are directed to the appropriate personnel and accompanied during their visit.
    • Handling the receipt and dispatch of correspondence, packages, and minor deliveries.
    • Overseeing the distribution of meal vouchers.
    • Facilitating the processing of purchase orders.
  • Document Administration:
    • Maintaining and updating shared documentation; scanning, distributing, and archiving records.
    • Preparing documents for electronic signatures utilizing Adobe Sign.
    • Revising and updating the procedural manual.
  • Client and Supplier Coordination:
    • Updating contracts and amendments, managing dashboards, and distributing quarterly satisfaction surveys to clients.
    • Reviewing the supplier list in preparation for annual meetings with the Purchasing Manager.
  • IT Equipment Oversight:
    • Conducting annual inventories, addressing discrepancies, and managing the ordering and return of equipment.
  • Training Program Management:
    • Engaging with training providers, sending agreements, and updating the training plan until completion.
    • Gathering requirements for the upcoming year's training plan and collaborating with management for validation.
  • Support for EHS Documentation:
    • Updating mandatory annual control lists and recording essential control documents and site review reports.
    • Assisting in EHS meetings with service providers, focusing on prevention plans and review sessions.
  • File Management: Keeping activity-related files current on SharePoint, including daily logs, dashboards, action plans, and communication materials.
  • Collaboration with Archives: Reporting to the Archives Director and working closely with the team at the Archives Center to ensure effective management of archival materials.

About the Archives Department: The Archives Department is integral to the organization, providing comprehensive archiving solutions that include advisory services and management of both physical and electronic records.



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