Office Manager
il y a 2 semaines
About the Office Manager Role
BYD France is seeking a highly skilled Office Manager to join our team. As the main interface for external and internal stakeholders, the successful candidate will be responsible for ensuring a reliable office environment and streamlining administrative procedures to ensure organizational effectiveness, efficiency, and safety.
Key Responsibilities:
- Initiate and execute relevant administrative activities to support the France Team, including sales, finance, HR, network, and other relevant departments.
- Support the Country Manager and the France Team Leaders in managing procedures, and other organizational processes, administration, and procedures.
- Initiate, plan, prepare, and organize various internal meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars, and gathering relevant information.
- Manage and be responsible for internal communication, internal presentations, and posting news and events.
- Conduct reception tasks and be the first point of contact for visitors, our contacts, and operational organizational matters.
- Coordinate event-related lunches, social events, and special occasions.
- Manage office stock, inventories, orders, and overall cleanliness of the office; managing relationship with tenants, suppliers, and service providers.
- Support HR in the planning/organizing of our scheduled courses & safety trainings.
- Manage suppliers contracts in Cooperation with HQ Procurement department and be the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet, and subscriptions) & Company cars fleet.
- Work closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members.
- Support colleagues with various questions and requests.
- Deal with postal and courier services (incoming & outgoing) and associated equipment.
- Support office configurations, which can include installing, dismantling, and relocating furniture, moving crates, etc.
Requirements:
- At least 5 years of relevant experience.
- Excellent verbal and written communication skills in French and English, Chinese is a plus.
- Excellent knowledge of Microsoft Suite, good skills with PowerPoint.
- Knowledge of modern archiving and documentation methods.
- Highly motivated and confident with a high level of accuracy.
- Able to multi-task, aim to target, and can work under pressure.
About BYD Group
Established in February 1995, BYD Group is a leading multi-sector high-tech company focused on the innovation and development in automobile, rail transit, renewable energy, and electronics.
Committed to fulfilling a better life through technological innovations, BYD Group leverages a powerful network of over 40 subsidiaries and 700,000 employees worldwide in over 400 cities of 79 countries, actively drive the implementation of comprehensive zero-emission and emission reduction solutions.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talents that connect with this mission and want to create a positive impact by joining a diverse and dynamic team.
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