Resource Management Advisor

The Central Management Unit (CMU) at the OECD is seeking a highly skilled Resource Management Advisor to join its team. As a key member of the CMU, you will play a crucial role in ensuring the effective management of human and financial resources within the Directorate.

• Financial Management:
  • Prepare cost estimates, spending plans, financial analyses, forecasts, budget reports, and official documents in relation to the Programme of Work and Budget (PWB), and reports to committees.
  • Work in close collaboration with project managers and Heads of Division/Unit to prepare draft budgets, review draft voluntary contribution (VC) agreements, and output timelines to ensure feasibility, proper cost assumptions, and compliance with OECD guidelines.
  • Negotiate and review new offers of VCs, including complex EU funding VCs; manage multi-commenting processes on Legal documents through the e-VC platform, in collaboration with staff in SGE/LEG and EXD/PBF. Ensure incoming VCs are fully aligned with the results-based management framework.
  • Participate in the development, review, and implementation of financial reforms as necessary, including the improvement of the corporate financial reporting and budget processes.
  • Provide guidance on the application of financial norms and procedures and ensure compliance with OECD's financial regulations, instructions, procedures, policies, and practices, using the corporate financial and administrative processes, systems, and tools.
  • Monitor budgets and produce reporting for senior management.
  • Review accounts to ensure that expenditures and financial commitments accurately reflect the state-of-play. Assist in the annual closing of the accounts and opening of the following year's accounts.
  • Provide guidance to staff members on all aspects of procurement, and actively help pilot competitive procurement processes, liaising as necessary with the central OECD purchasing group and legal department.
  • Ensure complete and accurate records are kept for audit purposes.
• Human Resources:
  • Organize recruitments, including job vacancies for publication, candidate testing and video screening, panel interview logistics, and managing the candidates throughout the recruitment process. Participate as a panel member when appropriate and provide the first draft of panel reports.
  • Provide staff with guidance on the application of corporate human resources rules and regulations, including processes, procedures, policies, and practices, and develop Directorate-wide communications as necessary.
  • Monitor career-related actions, including staff contracts, staff mobility, career development, teleworking, absences, and probationary periods.
  • Support the Head of CMU in developing and enriching the Directorate's strategic staffing strategy. Participate in the implementation and continuous evaluation of policies for staff management and development, and make proposals for workflow improvements on administrative processes.
  • Facilitate, coordinate, and support the annual performance review exercise in the Directorate, including providing managers and staff with guidance on policies, processes, and performance management tools, reporting, and support the Directorate's performance review meetings in close collaboration with Human Resource Management (HRM).
  • In close collaboration with the team, the Unit Head, and HRM, proactively contribute to staff well-being and ensure effective resolution of all staffing issues.
  • Organize the welcoming and onboarding/orientation of new staff and remain the contact point for all staff on HR questions.
• Administrative Support:
  • Keep up-to-date on OECD's regulatory framework relevant to financial, HR, and corporate management reforms.
  • Contribute towards the development of best practices through proactive dialogue with OECD corporate services and peers in other OECD Directorates.
  • Continuously contribute to improved process efficiency.
  • Participate in finance community and/or human resources working groups that provide input to the design and enhancements of new software and applications.
  • Assist with other administrative tasks as necessary and provide back-up to CMU colleagues as needed.
  Ideal Candidate Profile:
  • Academic Background:
    • A university degree in business or public administration, human resources management, finance, accounting, or a closely related field.
  • Professional Background:
    • Minimum of 5 years of proven experience in human resources management and/or finance management, preferably in an international context.
    • Proven experience in the interpretation and application of human resources and/or financial management procedures and policies.
    • Experience in the analysis of quantitative and qualitative data and information.
    • Knowledge of the structure, processes, and regulations of an international organization would be an advantage.
    • Experience with the management of complicated grants agreements, including from the European Commission, would be an advantage.
    • Proven ability to cope with conflicting requests and strict deadlines, to communicate strategically, and work effectively in a multicultural environment.
  • Tools:
    • Very good level of experience in using resource management applications such as SAP, OBMR, Business Objects (BO), SmartRecruiters, PowerBI, Concur, or the ability to very quickly master the use of such applications.
    • Excellent command of Microsoft Office software and demonstrated aptitude with Excel, are a requirement.
  • Core Competencies:
    • OECD staff are expected to demonstrate behaviors aligned to six core competencies, which will be assessed as part of this hiring process: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
    • There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
    • To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.
  • Languages:
    • Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
    • Knowledge of other languages would be an asset.
    What We Offer:
    • Depending on level of experience, monthly salary starts at 4,994.93 EUR, plus allowances based on eligibility, exempt of French income tax.
    • Click here to learn more about what we offer and why the OECD is a great place to work.
    • Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment, and many other policies supporting staff in their daily life.
    Selection Process:

For retained candidates, written tests/video-recorded interviews are foreseen in September 2024, and panel interviews are planned for October 2024.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health, or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.